Administrative Support Specialist I or II

Oklahoma-State-University; Stillwater (OK); On-site; USD 21,000 - 26,000; Full time

Job summary

OSU Stillwater's Department of Biochemistry and Molecular Biology seeks an Administrative Support Specialist to handle travel requests, assist faculty with course materials, schedule seminars, manage itineraries for guests, and support undergraduate recruitment as team leader for BMB Ambassadors.

You will coordinate safety training, promote the department in print and digital media, coordinate department projects and events, act as receptionist, manage mail and packages, reserve rooms, and

Qualifications

• High School/GED (degree must be conferred on or before start date).
• 1 year of customer service and/or office experience.
• Familiarity with Microsoft Office.

Responsibilities

• Submit department travel requests/vouchers and assist faculty with course materials.
• Schedule seminar series and manage itineraries for guests, including hotel and flights.
• Coordinate safety/training and promote the department via print and digital media.
• Receive calls, greet visitors, manage room reservations, and handle mail/packages.
• Supervise student workers and provide backup administrative support as needed.

Skills

Customer service

Microsoft Office

Office administration

Education

Bachelor's

Tools

Banner

Slate

OKCorral

Canvas

Adobe Suite

Job description

Campus

OSU-Stillwater

Contact Name & Email

John Gustafson, [e-mail]

Work Schedule

Monday through Friday, 8:00am-5:00pm with occasional evenings and weekends.

Appointment Length

Regular Continuous/Until Further Notice

Hiring Range

$15.00 - $19.00Hourly

About this Position

The Department of Biochemistry and Molecular Biology is seeking to hire an Administrative Support Specialist. Duties include:

• Submit department travel requests/vouchers. Assist faculty in submitting course supplemental material (textbook submission). Schedule seminar series. Manage itineraries and travel for guests, including hotel and flight accommodations. Aid faculty in undergraduate recruitment efforts. Act as team leader for undergraduate BMB Ambassadors.
• Coordinate all safety and compliance training for the department. Promote the department through print and digital media. Coordinate special projects for the department, including awards celebration, annual picnic, department get-togethers, fundraisers, and at least two undergraduate events each year. Department Captain for United Way annual campaign.
• Maintain department inventory reconciliation and record keeping. Facilitate the removal of surplus items and chemicals. Submit Foundation vouchers to finance team. Coordinate with advisors and committees on scholarships and awards in collaboration with Noble Research Center finance team.
• Act as the departmental receptionist, greeting guests, making announcements, and routing visitors. Receive, send, and route telephone calls. Act as a source of general information by answering questions that may involve the interpretation of policies and procedures. Maintain reservations of rooms and spaces within the department. Submit repair and maintenance work orders to Facilities Management.
• Sort incoming mail and distribute it in faculty and staff mailboxes. Prepare and send packages by express mail. Assists with errands across campus in the absence of a student worker. Issue and maintain records on all departmental keys. Supervise office student employees. Provide administrative support for department as needed, including serving as backup for other administrative staff and other duties as assigned.

The Department of Biochemistry and Molecular Biology (BMB) provides exceptional undergraduate and graduate programs that produce undergraduate and graduate students who are successful in multiple endeavors, from matriculation into medical school and life science graduate research programs, to finding research positions in academe, industry and government. Faculty in the department also conduct research in numerous areas such as plant biochemistry, microbiology, science education, bioinformatics, and cancer and chronic disease.

The Department of BMB’s mission is to add to and disseminate understanding of science related to the molecular basis of life in support of the missions of the Division of Agricultural Sciences and Natural Resources (DASNR) and OSU. It does so in three ways. First, BMB contributes the expertise of its members to research endeavors in DASNR-supported projects. Though sometimes the contribution is through informal consultation, often it is by full collaborative participation in these projects. Second, BMB maintains facilities, equipment, and services essential for modern molecular biological research and makes these available to all DASNR-supported researchers and researchers throughout the university. Third, through its formal teaching program and its workshop program, BMB provides training in the molecular analysis of life processes that prepares students to join active research teams or health professions as productive members. BMB sees itself at the center of life science research, able to bring together various interests for the advancement of society and humankind. For more information, visit: https://agriculture.okstate.edu/departments-programs/biochemistry/

There are lots of great reasons to work at OSU. Check out our great benefits and eligibility at https://hr.okstate.edu/prospective-ee.html

Required Qualifications

• High School/GED (degree must be conferred on or before agreed upon start date)

• 1 year of customer service and/or office experience

Skills, Proficiencies, and/or Knowledge:

Familiarity with Microsoft Office.

Preferred Qualifications

• Bachelor's

Certifications, Registrations, and/or Licenses:

Driver's License

Skills, Proficiencies, and/or Knowledge:

Microsoft office, Adobe Suite, and OSU systems including Banner, Slate, OKCorral, and Canvas.