Biochemistry Lab Administrative Coordinator

University of California - San Francisco; San Francisco (CA); On-site; USD 72,000 - 110,000; Full time

Job summary

The Faculty Assistant will support multiple faculty in the Department of Biochemistry & Biophysics with general administrative tasks. The role also supports the central administrative office of the department with special projects and event planning activities.

Typical tasks include reimbursement processing via MyExpense, BearBuy procurement, pre-award documents, calendar management, scheduling communications to lab personnel, and facilities requests.

Qualifications

• Solid organizational skills and ability to multi-task with demanding timeframes.
• Solid communication and interpersonal skills to communicate effectively with all levels of staff, both verbally and in writing.
• Ability to use discretion and maintain confidentiality.
• Ability to use sound judgement in responding to issues and concerns.
• Bachelor's degree in related area.

Responsibilities

• Manage calendar functions such as scheduling of meetings, conferences, and appointments with little direction.
• Process reimbursements via MyExpense as a delegate.
• Coordinate lab procurement activities in BearBuy.
• Coordinate new hire and reappointment documents in consultation with the HR liaison and CAO.
• Assist with pre-award coordination activities and updates to CVs and NIH Biosketches for faculty.
• Participate in event planning activities including coordination of schedules, catering, and facilities.
• Coordinate facilities and other neighborhood requests as needed.
• Coordinate communications and updates to policies to lab personnel.
• Assist the CAO and Administrative Manager with special projects on behalf of the central administration of the department.
• Additional tasks as assigned.

Skills

Excellent organizational skills

Effective communication

Discretion and confidentiality

Sound judgment

Education

Bachelor's degree in related area

Tools

MyReports

BearBuy

MyExpense

PeopleSoft

Drupal

Adobe Creative Suite

Job description

The Faculty Assistant will support multiple faculty in the Department of Biochemistry & Biophysics with general administrative tasks. The role also supports the central administrative office of the department with special projects and event planning activities.

Typical tasks include reimbursement processing via MyExpense, BearBuy procurement, pre-award documents, calendar management, scheduling communications to lab personnel, and facilities requests.