Billing Specialist: Invoicing, Pricing & Reporting

Toppan Merrill; Saint Paul (MN); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Enhanced Medical, Dental, Vision and $

401(k) with company match

Paid time off including vacation

Paid parental leave

Volunteer days

Wellness Resources

Job summary

Toppan Merrill, a global technology leader in regulatory disclosure and communications, is seeking a Billing Specialist for the St Paul, MN team. This role involves preparing accurate invoices, applying complex pricing, and coordinating with internal stakeholders to ensure timely billing.

Responsibilities include calculating project costs, verifying billing details, and performing quality control to match services delivered with invoiced amounts.

Qualifications

• Associate degree in Business, Accounting, Finance, or related field or equivalent mix of education and experience.
• Experience in billing, invoicing, accounts receivable, customer service, administrative support or related operations.
• Experience with ERP systems such as Oracle, Oracle Fusion, or similar.
• Excel proficiency and familiarity with SharePoint.
• Strong attention to detail with ability to review large volumes of billing information.
• Ability to learn client-specific pricing structures, billing grids, tax requirements, and invoicing procedures.

Responsibilities

• Gather project-related costs, apply client-specific pricing, and generate standard and complex preliminary invoices.
• Follow established billing processes while reviewing job notes, client requirements, and special billing instructions.
• Verify billing addresses, client contacts, tax requirements, freight charges, and invoice formatting standards before release.
• Interpret services delivered and ensure invoices reflect work performed and client expectations.
• Perform detailed quality control by comparing current invoices to historical activity for accuracy and consistency.
• Submit invoices for approval, post completed invoices, and support third-party billing submissions when needed.
• Partner with Sales, Customer Service, Compliance Audit, and other teams to research and resolve billing inquiries and payment questions.
• Create client profiles, track prepayments, process adjustments, maintain commission accuracy, and generate reports.

Skills

Billing experience

Invoicing

Accounts receivable

Customer service

ERP systems

Excel

SharePoint

Data accuracy

Education

Associate degree in Business/Accounting/Finance

Tools

Oracle ERP

Oracle Fusion

SharePoint

Job description

Toppan Merrill, a global technology leader in regulatory disclosure and communications, is seeking a Billing Specialist for the St Paul, MN team. This role involves preparing accurate invoices, applying complex pricing, and coordinating with internal stakeholders to ensure timely billing.

Responsibilities include calculating project costs, verifying billing details, and performing quality control to match services delivered with invoiced amounts.