Billing Specialist — Precise Invoicing, Cross-Team Impact

Toppan Merrill LLC; North Saint Paul (MN); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Medical/Dental/Vision/Life insurance

401(k) with company match

Paid time off

Paid parental leave

Volunteer days

Wellness resources

Job summary

Toppan Merrill, a leader in regulatory disclosure and communications, is seeking a Billing Specialist for our St Paul, MN team. You will prepare invoices, apply client-specific pricing, and partner with internal stakeholders to ensure timely billing.

The role requires an Associate degree in Business/Accounting or related field, experience in billing, and proficiency with ERP systems and Excel. Competitive benefits and a focus on accuracy and cross-team collaboration are offered.

Qualifications

• Associate degree in Business, Accounting, Finance or related field.
• Experience in billing, invoicing, accounts receivable, or related operations preferred.
• Experience with ERP systems such as Oracle, Oracle Fusion or similar.
• Intermediate proficiency with Microsoft Excel and familiarity with SharePoint.

Responsibilities

• Gather project-related costs, apply client-specific pricing, and generate standard and complex invoices.
• Follow established billing processes while reviewing job notes, client requirements, and special billing instructions.
• Verify billing addresses, client contacts, tax requirements, freight charges, and invoice formatting standards prior to invoice release.
• Interpret services delivered and ensure invoices reflect work performed and client expectations.
• Perform quality control by comparing current invoices to historical activity for accuracy and consistency.
• Submit invoices for approval, post completed invoices, and support third-party billing system submissions when required.
• Collaborate with Sales, Customer Service, Compliance Audit and other teams to resolve billing inquiries and payment-related questions.
• Create client profiles, track prepayments, process adjustments, and generate daily to monthly reports.

Skills

Attention to detail

Strong communication

Problem solving

Time management

Education

Associate degree in Business/Accounting/Finance

Tools

Oracle ERP

Oracle Fusion

Microsoft Excel

SharePoint

Job description

Toppan Merrill, a leader in regulatory disclosure and communications, is seeking a Billing Specialist for our St Paul, MN team. You will prepare invoices, apply client-specific pricing, and partner with internal stakeholders to ensure timely billing.

The role requires an Associate degree in Business/Accounting or related field, experience in billing, and proficiency with ERP systems and Excel. Competitive benefits and a focus on accuracy and cross-team collaboration are offered.