Billing Specialist

BCC; Buffalo (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

Buffalo Construction Consultants, Inc. (BCC) in Buffalo, NY, is seeking a Billing Specialist to manage project billing, prepare invoices, and support the accounting and project teams throughout the lifecycle.

The role requires a two-year degree with five years in corporate accounting, strong general accounting knowledge, and proficiency in Excel; ADP Workforce Now experience is a plus. You will ensure accurate billing, liaise with project managers, and maintain documentation.

Qualifications

• Two-year degree in accounting or business administration with an accounting focus (education requirement).
• Strong general accounting knowledge and attention to detail.
• Excellent problem-solving, integrity, and ability to work under deadlines.

Responsibilities

• Prepare and process owner billings, subcontractor billings, and progress invoices.
• Review contracts, purchase orders, and change orders to ensure accurate billing.
• Coordinate with Project Managers to verify project status, costs, and billing schedules.
• Track lien waivers, insurance certificates, and subcontractor compliance documents.
• Maintain accurate project billing records and supporting documentation.
• Submit AIA billing applications and related backup documentation.
• Reconcile billing discrepancies and resolve invoice issues promptly.
• Communicate professionally with clients, vendors, subcontractors, and internal teams.

Education

Two-year degree in accounting or business administration with an accounting focus

Tools

Excel

ADP Workforce Now

Job description

Buffalo Construction Consultants, Inc. (BCC) is a leading regional construction management firm, located in Buffalo, NY. Our firm manages some of the largest and most complex construction projects in the region, serving the hospitality, education, healthcare, non-profit, commercial markets.

About the Role

We are seeking a detail-oriented and organized Billing Specialist to join our growing construction management team in Buffalo, NY. The Billing Specialist will be responsible for managing project billing, preparing invoices, tracking subcontractor and vendor documentation, and supporting the accounting and project management teams throughout the project lifecycle. The ideal candidate has strong administrative and accounting skills, experience in construction billing or job costing, and the ability to work in a fast-paced environment with multiple deadlines.

Responsibilities

• Prepare and process owner billings, subcontractor billings, and progress invoices
• Review contracts, purchase orders, and change orders to ensure accurate billing
• Coordinate with Project Managers to verify project status, costs, and billing schedules
• Track lien waivers, insurance certificates, and subcontractor compliance documents
• Maintain accurate project billing records and supporting documentation
• Submit AIA billing applications and related backup documentation
• Reconcile billing discrepancies and resolve invoice issues promptly
• Communicate professionally with clients, vendors, subcontractors, and internal teams

Qualifications

• Two-year degree in accounting or business administration with an accounting focus
• At least five years of professional work experience in a corporate accounting function
• In the event that either education or experience qualifications are not fully met, an equivalent combination of the two may be acceptable.

Required Skills

• A working knowledge of general accounting principles
• Excellent problem-solving skills: the ability to view a situation from multiple angles, collaboratively brainstorm on solutions and identify the best course to move forward
• Uncompromisable commitment to integrity and ethical behavior
• A strong attention to detail and a commitment to producing work that is accurate
• Strength in initiative-taking, and a demonstrated track record in proactively identifying improvement opportunities and acting upon them
• Ability to build excellent relations with our internal client base, building a reputation for competence, quality, trustworthiness, and ability to get the job done right
• Ability to prioritize multiple tasks demanding of immediate attention, and to juggle multiple, on-going, concurrent responsibilities
• Competence in common computer applications including MS Office and Internet; strength in Excel is required; familiarity with ADP Workforce Now is preferred but not required.

Preferred Skills

• Experience in construction billing or job costing