Project Billing AR Specialist

Ledgent-Finance-; Swanston (CA); On-site; USD 35,000 - 40,000; Full time

Job summary

Ledgent-Finance- is seeking a highly organized Project Billing & Accounts Receivable Specialist to oversee invoicing, receivables, and project billing for construction and public works projects. The role requires attention to detail and strong analytical skills in a project-based environment.

You will verify billing accuracy against contracts, manage lien waivers, payroll reporting, and collaborate with project managers to resolve discrepancies while ensuring regulatory compliance.

Qualifications

• 3+ years in accounts receivable, project billing, or construction accounting.
• Experience with certified payroll processing and prevailing wage reporting.
• Familiarity with public works contracts and project-based accounting.
• Experience using ProContractor or similar financial systems.
• Excellent organization and ability to manage multiple deadlines.

Responsibilities

• Manage invoicing and collections to ensure timely payments and cash flow.
• Prepare and submit progress billings for commercial, municipal, and public works projects.
• Monitor project completion percentages and verify billing against contracts.
• Reconcile contract values, approved change orders, and prior billings.
• Calculate retention balances and process closeout billings.
• Prepare lien waiver documentation and releases.
• Coordinate certified payroll reporting and prevailing wage compliance.
• Review labor classifications and wage determinations for accuracy.
• Maintain project files for audits and client requests.
• Resolve billing discrepancies with project managers and accounting staff.
• Ensure records meet contract and regulatory requirements.
• Assist with account reconciliation, reporting, and month-end activities.

Skills

Accounts receivable

Project billing

Construction accounting

Certified payroll processing

Prevailing wage reporting

Organization & multitasking

Tools

ProContractor

Job description

Salary: USD35 - USD40 per year

Position Overview

We are looking for a highly organized Project Billing & Accounts Receivable Specialist. This role is responsible for overseeing customer invoicing, monitoring receivable accounts, administering project-related billing activities, and ensuring compliance with contractual and regulatory requirements. The ideal candidate possesses strong analytical abilities, attention to detail, and experience working in a construction, public works, or project-based environment.

Key Responsibilities

• Manage invoicing and collections activities to ensure timely receipt of payments and maintain healthy cash flow.
• Prepare, review, and submit progress billings for commercial, municipal, and public works projects.
• Monitor project completion percentages and verify billing accuracy against contract requirements.
• Reconcile contract values, approved change orders, and previously invoiced amounts.
• Calculate retention balances and process closeout billings upon project completion.
• Prepare and maintain lien waiver documentation, including conditional and unconditional releases.
• Coordinate certified payroll reporting and prevailing wage compliance for applicable projects.
• Review employee labor classifications, wage determinations, and fringe benefit reporting for accuracy.
• Maintain organized project files and supporting documentation for audits, inspections, and client requests.
• Work closely with project managers and accounting staff to resolve billing discrepancies and payment issues.
• Ensure all financial records, payroll submissions, and project documentation meet contract and regulatory requirements.
• Assist with account reconciliation, reporting, and month-end accounting activities.

Qualifications

• Minimum of 3 years of experience in accounts receivable, project billing, construction accounting, or a similar financial role.
• Experience with certified payroll processing and prevailing wage reporting requirements.
• Familiarity with public works contracts and project-based accounting practices.
• Experience utilizing accounting software such ProContractor, or related financial systems.
• Excellent organizational skills with the ability to manage multiple deadlines simultaneously.