AIA Billing Specialist

PDS Tech Commercial, Inc.; Sarasota (FL); On-site; USD 30,000 - 42,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

401K plan

Paid leave

Job summary

PDS Tech Commercial, Inc. in Sarasota, FL is seeking an experienced AIA Billing Specialist to keep commercial plumbing projects financially healthy by managing AIA billing, tracking SOVs, retention, and lien waivers.

You will coordinate with project managers, general contractors, and owners to ensure accurate, timely payments, review contracts, and maintain detailed billing records for audits and reporting.

Qualifications

• High school diploma required.

Responsibilities

• Prepare and submit AIA G702 and G703 billing documents.

Skills

Attention to detail

Excel proficiency

Time management

Communication skills

Problem-solving

Education

High school diploma

Associate\'s or Bachelor\'s degree in Accounting/Finance/Business

Tools

Excel (Pivot tables, VLOOKUP)

QuickBooks

Sage 300 CRE

Foundation

Textura

GCPay

Procore

Job description

Keep Projects Moving and Payments on Track

Location: Sarasota, FL | Schedule: Mon to Fri 8am to 4:30 pm | Starting Payrate: $26/hour

PDS Tech Commercial is partnering with a respected leader in the full-service plumbing contractor industry to find an experienced AIA Billing Specialist who can bring precision, organization, and construction billing expertise to a growing team.

Make an Impact Behind Every Successful Project

As an AIA Billing Specialist, you’ll play a critical role in keeping commercial plumbing projects financially healthy and payments moving on schedule. You’ll manage AIA-format billing, track progress and retention, coordinate lien waivers, and work closely with project managers, general contractors, and owners to ensure accurate and timely payment.

If you’re detail-oriented, comfortable managing multiple deadlines, and understand the complexities of construction billing, this is an opportunity to put your expertise to work in an essential role.

What You’ll Do

• Prepare and submit AIA G702 Application and Certificate for Payment and G703 Continuation Sheet billing documents.
• Track project Schedules of Values (SOV) and update percent-complete billing each pay period.
• Calculate, track, and manage retention withholding and release according to contract terms.
• Prepare and track conditional and unconditional lien waivers required for payment.
• Coordinate with project managers and superintendents to verify completed work and materials stored on-site or off-site.
• Submit billing packages through general contractor, owner, and client portals such as Textura, GCPay, and Procore.
• Monitor approval status and follow up on outstanding pay applications.
• Research and resolve billing discrepancies with general contractors and owners.
• Reconcile subcontractor and change-order billing against approved contract values.
• Maintain accurate project billing records and supporting documentation for audits.
• Monitor construction-related accounts receivable and escape past-due payments.
• Prepare monthly, quarterly, and year-end billing and WIP (Work-in-Progress) reports.
• Ensure billing practices comply with contract requirements, applicable lien laws, and company policies.
• Partner closely with internal project teams to proactively identify and resolve payment issues.

What You Bring

Required Qualifications

• High school diploma required.
• 2+ years of experience preparing AIA billing (G702/G703) in a construction, subcontractor, or skilled-trades environment.
• Working knowledge of:
• Schedules of Values
• Retention
• Change orders
• Lien waivers
• Progress billing
• Strong Excel skills, including pivot tables, VLOOKUP, and basic formulas.
• Proficiency with accounting or ERP software such as QuickBooks, Sage 300 CRE, Foundation, or similar systems.
• Excellent attention to detail and a high level of accuracy.
• Strong written and verbal communication skills.
• Ability to manage multiple projects, priorities, and billing deadlines simultaneously.
• Proactive problem-solving skills and the ability to resolve payment issues effectively.

Preferred Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, Business, or a related field.
• Experience with construction billing platforms such as Textura, GCPay, or Procore.
• Previous experience in commercial plumbing, mechanical, or specialty-trade subcontracting.
• Familiarity with construction lien law requirements in Florida.
• Experience with CRM or ERP systems used for project accounting.
• Experience preparing or reviewing WIP reports.

Pay Details: $26.00 per hour

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.pdstech.com/candidate-privacy

Requirements

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.