Billing Specialist

Utility Supply and Construction Company; Grand Rapids (MI); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Health Insurance

Paid Time Off

Retirement Plan (401k)

Professional Development

Job summary

Utility Supply & Construction Company is seeking a full-time Billing Specialist to join our growing team in Michigan. The role focuses on generating invoices, recording payments, and reconciling accounts to ensure accurate financial records.

Qualified candidates will have experience in billing/ar, strong attention to detail, and proficiency with Excel and basic accounting software. Benefits include health insurance and PTO.

Qualifications

• Experience in billing, accounts receivable, and financial record keeping.
• Strong organizational and communication skills.
• Proficiency with MS Excel and basic accounting software.

Responsibilities

• Generate and issue customer invoices in a timely manner.
• Record and track payments from clients.
• Reconcile discrepancies between records and payments.
• Follow up on overdue accounts and implement collection strategies.
• Respond to billing inquiries from customers and internal teams.
• Maintain organized accounts receivable documentation and files.
• Assist in preparing financial reports related to AR.

Skills

Billing

Accounts Receivable

Customer Service

Microsoft Excel

Education

Associate degree in Accounting or related field

Tools

ERP Software

Job description

Utility Supply & Construction Company is seeking to hire a full-time Billing Specialist to join our growing team!

Benefits Include

• Competitive Wages
• Health Insurance: Comprehensive medical, dental, and vision plans for you and your family.
• Paid Time Off: Including vacation, sick leave, and paid holidays.
• Retirement Plan: 401(k) with company contributions to help you plan for your future.
• Professional Development: Opportunities for continuous learning and career advancement.

Essential Job Functions

• Generate and issue customer invoices in a timely manner.
• Track and record payments received from clients.
• Reconcile discrepancies between accounting records and customer payments.
• Follow up on overdue accounts and implement collection strategies.
• Respond to customer inquiries regarding billing issues or payment discrepancies.
• Collaborate with internal teams to resolve customer concerns and ensure accurate financial records.
• Maintain organized and up-to-date accounts receivable files and documentation.
• Assist in the preparation of financial reports related to accounts receivable.
• Contribute to the improvement of billing and collection processes.
• Adhere to company policies and procedures related to accounts receivable.
• Handle collection communications on past due invoices and billing inquiries
• Execute mid-level general ledger account reconciliations, accurate reporting, and data verification, enabling senior staff to analyze options and make financial decisions aligned with company objectives.
• Monitor policies and procedures for assigned departments and identify and suggest improvements for accounting reporting and recording procedures.
• Comply with federal, state, and local financial requirements by studying existing and new legislation and maintaining compliance.
• Continue ongoing education by participating in webinars, workshops, and networking events.

Qualifications

• High school diploma or equivalent required; Associate degree in Accounting, Business Administration, Finance, or a related field preferred.
• Previous experience in billing, accounts receivable, accounting, or a related administrative role preferred.
• Experience preparing invoices, processing billing transactions, and maintaining accurate financial records.
• Proficiency in Microsoft Office, particularly Excel, and experience with accounting or ERP software preferred.
• Strong attention to detail with the ability to maintain a high level of accuracy.
• Excellent organizational, time management, and problem-solving skills with the ability to manage multiple priorities.
• Strong written and verbal communication skills, with the ability to provide exceptional customer service and professionally interact with internal and external customers.