Billing Specialist | Crane Division

Graham Personnel Services; Greensboro (NC); On-site; USD 32,000 - 34,000; Full time

Job summary

Graham Personnel Services seeks a Billing Specialist for its Crane Division to support project invoicing and AIA billing. You will prepare customer invoices, manage supporting schedules, and coordinate with project teams to resolve billing questions.

The role emphasizes accuracy, timely submissions, and cross-training in related cost areas. The position is on-site in Greensboro, NC, Monday through Friday, 8:00 am to 5:00 pm, with direct-hire employment and hourly compensation in the

Qualifications

• Experience in billing, project accounting, or accounts receivable in construction or related fields.
• Experience with enterprise software systems; quick learner.
• Strong organization and attention to detail.
• Excellent customer interaction skills.
• Associates degree or equivalent work experience.
• Accounts receivable experience is a plus.

Responsibilities

• Review contracts, POs, change orders and workups; prepare accurate invoices.
• Prepare and maintain AIA billing documentation and schedules.
• Process approved change orders and reflect contract modifications.
• Prepare, collect and track lien waivers and other compliance documentation.
• Submit accurate billings within monthly deadlines and manage portals.
• Coordinate with project managers, subcontractors, and accounting on billing status.

Skills

Organizational skills

Customer-facing

Cross-department coordination

Billing experience

Education

Associate degree or equivalent

Tools

Dispatch software

Excel

Job description

Billing Specialist -Crane DivisionDirect Hire Opportunity$23.00-$25.00 hourlyMonday-Friday-8:00am-5:00pm -On site

Position SummaryThe Billing Specialist supports crane project billing by preparing accurate customer invoices, maintaining AIA billing and compliance documentation, and meeting monthly submission deadlines. This role coordinates with customers and internal teams to addressbilling and payment questions, uses dispatch software and Excel, and cross-trains in job cost accounts payable and payroll preparation.

Key Responsibilities

• Customer invoicing:Review contracts, purchase orders (POs), change orders, and Sales job workups; obtain missing information and prepare accurate invoices using the appropriate billing codes.
• AIA billing:Prepare and maintain AIA billing documentation, including applicable payment applications and supporting schedules.
• Change orders:Process approved change orders and accurately reflect contract modifications in project billing.
• Compliance documentation:Prepare, request, collect, review, and track lien waivers, lien releases, and other compliance documentation from subcontractors and vendors.
• Billing submissions:Submit accurate billings within established monthly deadlines and manage customer invoice portals.
• Customer and project coordination:Respond to customer invoice questions and communicate with project managers, subcontractors, and accounting personnel about billing status, documentation, and payment issues.
• Systems:Use dispatch software and Excel to support billing activities.
• Cross-training:Cross-trainin job cost accounts payable and payroll preparation.

Qualifications and Skills

• Previous experience in construction, contracting, industrial, logistics, or specialty subcontracting, with responsibilities in billing, project accounting, accounts receivable, contract administration, or construction administration.
• Medical Billing experience does not qualify as relevant billing experience for this position.
• Experience using enterprise software systems, with the ability to quickly learn, adapt to, and confidently navigate unfamiliar systems.
• Strong organizational skills and attention to detail.
• Demonstrated customer interaction skills and experience.
• Ability to coordinate and work across departments, including Sales, Accounts Receivable, and Administration.
• Associate degree or equivalent work experience.
• Accounts receivable experience is a plus.
• #DIHR26