Billing Specialist

Creative Financial Staffing, LLC; Verona (Allegheny County); On-site; USD 55,000 - 65,000; Full time

Job summary

Creative Financial Staffing, LLC in Pittsburgh, PA is seeking a Billing Specialist (Construction / AIA Billing) to join a growing construction-focused team. This in-office role requires handling AIA billings, pay applications, and lien waivers, ensuring timely and accurate invoicing aligned with contract requirements.

The ideal candidate has 2+ years in billing, with construction experience, strong Excel and ERP skills, and excellent communication and organizational abilities.

Qualifications

• 2+ years of billing experience, preferably within the construction industry.
• Hands-on experience with AIA billing and pay applications strongly preferred.
• Strong attention to detail and ability to meet strict deadlines.
• Proficiency with accounting or ERP systems and Microsoft Excel.
• Excellent communication and organizational skills.
• Ability to manage multiple projects and priorities in a fast-paced environment.

Responsibilities

• The Billing Specialist will prepare, submit, and track AIA billings, pay applications, and lien waivers
• Coordinate with project managers and accounting teams to ensure accurate and timely invoicing
• Review contracts, purchase orders, and change orders to ensure billing compliance
• The Billing Specialist will resolve billing discrepancies and respond to client billing inquiries
• Maintain organized billing records and supporting documentation
• Support month-end close activities related to billing and accounts receivable
• The Billing Specialist will assist with collections and follow up on outstanding invoices as needed

Skills

Billing experience

Attention to detail

Deadlines

Excel

ERP systems

Communication

Organizational skills

Multi-project management

Tools

Microsoft Excel

ERP systems

Job description

BILLING SPECIALIST (CONSTRUCTION / AIA BILLING)

Pittsburgh, PA 15147
Fully In-Office
Salary: $55,000–$65,000

POSITION OVERVIEW

Our client is seeking a detail-oriented Billing Specialist to join a growing construction-focused team in Pittsburgh. This role is ideal for someone with prior construction billing experience who is comfortable managing AIA billing and pay applications in a fast-paced, deadline-driven environment.

The Billing Specialist will work closely with project managers and accounting teams to ensure accurate, timely billing and compliance with contract requirements.

BILLING SPECIALIST KEY RESPONSIBILITIES

• The Billing Specialist will prepare, submit, and track AIA billings, pay applications, and lien waivers
• Coordinate with project managers and accounting teams to ensure accurate and timely invoicing
• Review contracts, purchase orders, and change orders to ensure billing compliance
• The Billing Specialist will resolve billing discrepancies and respond to client billing inquiries
• Maintain organized billing records and supporting documentation
• Support month-end close activities related to billing and accounts receivable
• The Billing Specialist will assist with collections and follow up on outstanding invoices as needed

QUALIFICATIONS OF THE BILLING SPECIALIST ROLE

• 2+ years of billing experience, preferably within the construction industry
• Hands-on experience with AIA billing and pay applications strongly preferred
• Strong attention to detail and ability to meet strict deadlines
• Proficiency with accounting or ERP systems and Microsoft Excel
• Excellent communication and organizational skills
• Ability to manage multiple projects and priorities in a fast-paced environment

WHY JOIN?

• Competitive salary of $55,000–$65,000
• Direct interaction with project management and leadership teams
• Opportunity to utilize and expand your construction billing expertise
• Long-term growth potential within a well-established organization