Project Billing Specialist

LeoForce; Illinois; On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

401(k) with company matching

Paid Time Off

Paid Holidays

Profit sharing after 1 year

Job summary

LeoForce in Willowbrook, IL seeks a Project Billing Specialist to manage project billings, client portal administration, and receivable workflows under the Senior Project Accountant. The role involves portal uploads, AIA documentation, and cross-functional collaboration.

You will collaborate with Project Managers and clients to resolve billing discrepancies, ensure contract compliance, and support monthly financial reporting; 2–4+ years of AR experience in construction preferred.

Qualifications

• 2–4+ years of hands-on project billing or AR experience in construction.
• Proficiency with AIA Billing (G702/G703), Lien Waivers, Change Orders, and T&M billings.
• Experience with construction accounting systems and web portals (Textura/Ariba).
• Strong organizational and client-facing communication skills.

Responsibilities

• Prepare and submit monthly billings across standard AR and web portals.
• Generate AIA docs, lien waivers, schedules of values, and related statements.
• Process change orders, manage T&M billings, and track retainage.
• Interface with Project Managers and clients to resolve billing issues.
• Coordinate with subcontractors to obtain lien waivers and docs.

Skills

AIA Billing

Lien Waivers

Change Orders

T&M Billing

Client Communication

AR Workflows

Excel Proficiency

Textura/Ariba

Tools

Penta

Sage

Viewpoint

Foundation

Textura

Ariba

Job description

Job Description

Experience: Senior Level

Salary: $60,000 - $70,000 per year

Key Responsibilities

• Project Billing & Portal Uploads: Prepare, process, and submit monthly progress billings across standard accounts receivable and electronic web-billing platforms (Textura, Ariba, etc.).
• AIA Documentation & Compliance: Generate and review AIA billing documents (G702/G703 schedules of values), sworn statements, and conditional/unconditional lien waivers.
• Change Orders & T&M: Process project change orders, manage Time & Materials (T&M) billings, and track project retainage.
• Cross-Functional Communication: Interface directly with Project Managers and clients to resolve billing discrepancies, track payment statuses, and ensure contract compliance.
• Subcontractor Coordination: Request and collect required lien waivers and supporting billing documentation from subcontractors upon project requests.

Qualifications & Experience

• Experience: 2-4+ years of hands‑on project billing or AR experience within the construction or specialty subcontracting industry.
• Core Technical Skills: Proven experience with AIA Billing (G702/G703), Lien Waiver processes, Change Orders, and T&M billings from day one.
• Software Proficiency: Hands‑on experience with construction accounting systems (Penta experience is a major plus, Sage/Viewpoint/Foundation also welcome), Microsoft Excel, and web‑billing portals such as Textura or Ariba.
• Communication: Excellent organizational skills, strong attention to detail, and clear verbal/written communication when interfacing with clients and project managers.

About Us

Job Title: Project Billing Specialist

Location: Willowbrook, IL (Greater Chicago Area)

Industry: Construction (Specialty Contracting / Infrastructure)

We are a premier specialty and utility contractor seeking a Project Billing Specialist to manage specialized project billings, client portal administration, and receivable workflows across active operations. Working under the supervision of the Senior Project Accountant, you will collaborate closely with Project Managers and clients to ensure timely and accurate billing.

Why Join Us

Full‑time, direct-hire position

Eligible for annual profit sharing after 1 year

Comprehensive health, dental, and vision insurance

401(k) plan with company matching

Paid Time Off (PTO) and paid holidays

Career stability and growth within a prominent regional contractor