AR Billing Supervisor

CFS; Beaver Falls (Beaver County); On-site; USD 70,000 - 90,000; Full time

Job summary

CFS, in the Pittsburgh area, is seeking an experienced AR Billing Supervisor to lead the accounts receivable and customer billing function for our growing organization. This role emphasizes accurate invoicing, payment application, and timely project billing while supporting collection efforts and customer communications.

The ideal candidate will manage day-to-day billing operations, monitor aging, and collaborate with project managers and operations to resolve issues and ensure compliance with

Qualifications

• Associate degree in Accounting, Business, or a related field preferred.
• 2+ years of accounts receivable, billing, or accounting experience.
• Prior supervisory or team lead experience preferred.
• Experience with construction billing or job costing is a plus.
• Experience using Viewpoint Vista or a similar construction ERP system is preferred.
• Strong Microsoft Excel skills, including PivotTables, VLOOKUP/XLOOKUP, and data analysis.
• Excellent analytical, organizational, and problem-solving abilities.
• Strong communication and customer service skills.

Responsibilities

• Oversee the day-to-day accounts receivable and customer billing process.
• Prepare and issue accurate customer invoices based on contracts, project progress, and completed services.
• Apply customer payments, including ACH, checks, wire transfers, and credit card transactions.
• Monitor aging reports and proactively follow up on outstanding receivable balances.
• Communicate with customers regarding billing questions, payment discrepancies, and collection efforts while maintaining positive relationships.
• Partner with project managers and operations teams to resolve billing issues and ensure timely invoicing.
• Reconcile customer accounts and investigate billing discrepancies.
• Support monthly billing cycles, reporting, and account reconciliations.
• Generate and distribute customer account statements.
• Assist with collections and maintain supporting documentation for billing and payment activity.
• Prepare lien waivers and other project-related billing documentation when needed.
• Ensure compliance with company policies and maintain accurate financial records.
• Perform additional accounting and administrative duties as assigned.

Skills

Accounts receivable

Billing

Supervisory

Construction billing

Viewpoint Vista

Excel

Education

Associate degree in Accounting/Business

Tools

Viewpoint Vista

Excel (PivotTables, VLOOKUP/XLOOKUP)

Job description

Pittsburgh, PA (Southern Suburbs)

$70,000-$90,000

Our client is seeking an experienced AR Billing Supervisor to lead the accounts receivable and customer billing function within a growing organization. This position is responsible for overseeing billing operations, ensuring accurate invoicing and payment application, monitoring receivables, and supporting project teams with billing and collection activities. The ideal candidate is detail-oriented, customer-focused, and thrives in a fast-paced environment.

Overview Of The Ar Billing Supervisor Role

• Oversee the day-to-day accounts receivable and customer billing process.
• Prepare and issue accurate customer invoices based on contracts, project progress, and completed services.
• Apply customer payments, including ACH, checks, wire transfers, and credit card transactions.
• Monitor aging reports and proactively follow up on outstanding receivable balances.
• Communicate with customers regarding billing questions, payment discrepancies, and collection efforts while maintaining positive relationships.
• Partner with project managers and operations teams to resolve billing issues and ensure timely invoicing.
• Reconcile customer accounts and investigate billing discrepancies.
• Support monthly billing cycles, reporting, and account reconciliations.
• Generate and distribute customer account statements.
• Assist with collections and maintain supporting documentation for billing and payment activity.
• Prepare lien waivers and other project-related billing documentation when needed.
• Ensure compliance with company policies and maintain accurate financial records.
• Perform additional accounting and administrative duties as assigned.

Preferred Qualifications For The Ar Billing Supervisor Role

• Associate degree in Accounting, Business, or a related field preferred.
• 2+ years of accounts receivable, billing, or accounting experience.
• Prior supervisory or team lead experience preferred.
• Experience with construction billing or job costing is a plus.
• Experience using Viewpoint Vista or a similar construction ERP system is preferred.
• Strong Microsoft Excel skills, including PivotTables, VLOOKUP/XLOOKUP, and data analysis.
• Excellent analytical, organizational, and problem-solving abilities.
• Strong communication and customer service skills.