Senior Project Billing Opportunity

CFS; Worcester (MA); On-site; USD 85,000 - 110,000; Full time

Job summary

CFS in Worcester, MA is actively seeking a Senior Project Biller (AIA Billing) to join our on-site finance team. You will oversee project contracts from setup to closeout, manage invoicing including AIA, progress, T&M, lump sum, and cost-plus billings, and collaborate with Project Managers to ensure accuracy and timeliness.

The role emphasizes ERP accuracy, GAAP-style controls, and opportunities to leverage AI-enabled tools for automation and reporting.

Qualifications

• 3–5+ years of construction billing, contract administration, or project administration experience.
• Strong experience with AIA billing and construction invoicing processes.
• Experience working within construction ERP systems; Vista/Viewpoint experience is highly preferred.
• Working knowledge of construction contracts, change orders, and project billing requirements.
• Strong Excel skills and the ability to manage and analyze project-related data.
• Highly organized with the ability to manage multiple projects and deadlines simultaneously.
• Strong communication skills and the ability to work effectively with project teams, customers, and finance leadership.
• Associate's degree preferred; equivalent experience will be considered.

Responsibilities

• Manage project contracts from setup through closeout, including contract review, change orders, and compliance documentation.
• Prepare and submit customer invoices, including AIA, progress, T&M, lump sum, and cost-plus billings.
• Partner with Project Managers to ensure accurate billing, contract compliance, and timely project reporting.
• Track retainage, lien waivers, customer portal submissions, and other project documentation requirements.
• Monitor accounts receivable aging, assist with collections efforts, and support resolution of billing discrepancies.
• Leverage ERP systems, reporting tools, automation, and AI-enabled solutions to improve billing accuracy, efficiency, and scalability.

Skills

AIA billing

Contract administration

Excel

Data analysis

Team collaboration

Education

Associate's degree

Tools

Vista/Viewpoint

ERP systems

AI-enabled tools

Job description

Position: Senior Project Biller (AIA Billing)

Location: Worcester, Massachusetts (On-site)

Position: Senior Project Biller (AIA Billing)

Location: Worcester, Massachusetts (On-site)

Compensation: $85,000–$110,000 plus bonus

Why The Senior Project Biller Opportunity

• Stable, Growing Organization: Join a well-established, project-driven company serving commercial and industrial clients throughout the Northeast. The business is investing heavily in its people, technology, and operational infrastructure to support continued growth.
• High-Impact Role: This position sits at the center of project operations and finance, offering significant visibility and partnership with Project Managers, Accounting leadership, and executive stakeholders.
• Systems & Process Improvement Focus: Beyond project billing and contract administration, you'll have the opportunity to drive automation, leverage AI-enabled tools, improve reporting capabilities, and help build scalable processes that support a growing organization.

The Senior Project Biller's Responsibilities

• Manage project contracts from setup through closeout, including contract review, change orders, and compliance documentation.
• Prepare and submit customer invoices, including AIA, progress, T&M, lump sum, and cost-plus billings.
• Partner with Project Managers to ensure accurate billing, contract compliance, and timely project reporting.
• Track retainage, lien waivers, customer portal submissions, and other project documentation requirements.
• Monitor accounts receivable aging, assist with collections efforts, and support resolution of billing discrepancies.
• Leverage ERP systems, reporting tools, automation, and AI-enabled solutions to improve billing accuracy, efficiency, and scalability.

Qualifications

• 3–5+ years of construction billing, contract administration, or project administration experience.
• Strong experience with AIA billing and construction invoicing processes.
• Experience working within construction ERP systems; Vista/Viewpoint experience is highly preferred.
• Working knowledge of construction contracts, change orders, and project billing requirements.
• Strong Excel skills and the ability to manage and analyze project-related data.
• Highly organized with the ability to manage multiple projects and deadlines simultaneously.
• Strong communication skills and the ability to work effectively with project teams, customers, and finance leadership.
• Associate's degree preferred; equivalent experience will be considered.

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