Billing Specialist

TAKE2 CONSULTING LLC; Oregon; Hybrid; USD 50.000 - 70.000; Vollzeit

Benefits dieser Stelle

Unlimited PTO

11 Holidays

Health/Vision/Dental coverage

401k Match

additional perks

Zusammenfassung

Take2 Consulting LLC is seeking a Billing Specialist to support financial operations, ensuring accurate and timely invoicing for T&M and CPFF contracts. You will collaborate with Project Controls, Accounting, and program teams to resolve discrepancies and maintain records.

The role emphasizes detailed review of labor hours, rates, and funding, with opportunities to streamline workflows and support month-end processes in a remote environment.

Qualifikationen

• Associate or bachelor's degree in accounting, finance, business, or related field.
• 1-4 years of progressively responsible billing experience.
• Experience with federal prime contractors for billing portals, dual timekeeping environments, contract closeouts, historical billing cleanup, and audit support.
• Familiarity with government contract cost principles and travel requirements applicable to assigned contracts.

Aufgaben

• Prepare, review, and submit T&M and CPFF invoices in Deltek Costpoint according to contract terms, billing schedules, and customer requirements.
• Validate labor hours, labor categories, billing rates, periods of performance, and available funding before invoicing.
• Prepare CPFF billings using applicable costs, approved indirect billing rates, and contractual fee provisions.
• Review travel expenses and receipts for completeness, approvals, appropriate project coding, and compliance with contract and company requirements.
• Confirm the billing treatment for travel and other direct costs; assemble invoice packages with labor detail, expense reports, receipts, subcontractor invoices, and other required support.
• Reconcile invoices to Costpoint billing details and investigate differences among recorded costs, billable amounts, and submitted invoices.
• Review unbilled balances; identify and elevate missing receipts, purchase orders, funding, approvals, or project setup issues that delay invoicing.
• Coordinate with Project Controls and program teams to resolve rate discrepancies, timekeeping differences, and other billing exceptions.
• Submit invoices through customer portals or designated channels; track acceptance and resolve rejected invoices promptly.
• Support Accounts Receivable with billing inquiries, documentation, and collection‑related questions.
• Maintain organized billing files and provide schedules for month‑end closing, contract closeout, and audits; recommend improvements to recurring billing workflows.

Kenntnisse

Deltek Costpoint

Billing

Microsoft Excel

Attention to detail

Remote work adaptability

Ausbildung

Associate or Bachelor's degree in accounting/finance/business

Tools

Deltek Costpoint

Jobbeschreibung

At Take2, you’ll join a team that combines entrepreneurial energy with the stability of an established, high-performing organization. Since our founding in 2015, we’ve grown to more than 1,000 employees and earned recognition as an Inc. 5000 company for eight consecutive years, and we’re proud to be certified as a Great Place To Work®.

What truly sets Take2 apart is our people-first approach. We help Federal and commercial organizations solve complex workforce and technology challenges by delivering exceptional talent and expertise across cybersecurity, cloud and infrastructure, software development, and data solutions. Our teams work on meaningful projects, collaborate with industry experts, and contribute to solutions that make a real difference for our clients.

If you’re looking for an opportunity to grow your career, take on new challenges, and be part of a company that’s redefining what’s possible in IT consulting and professional services, we’d love to hear from you.

Overview

The Billing Specialist plays a key role in supporting Take2 Consulting financial operations, by ensuring the accurate and timely preparation and processing of client invoices. This position collaborates closely with Project Controls, Accounting, Accounts Receivable, and program teams to resolve billing discrepancies, maintain accurate financial records and support documentation, and facilitate timely collections. The ideal candidate demonstrates strong attention to detail, organizational skills, and a commitment to maintaining efficient billing processes while supporting the company’s overall financial objectives.

Responsibilities

• Prepare, review, and submit T&M and CPFF invoices in Deltek Costpoint according to contract terms, billing schedules, and customer requirements.
• Validate labor hours, labor categories, billing rates, periods of performance, and available funding before invoicing.
• Prepare CPFF billings using applicable costs, approved indirect billing rates, and contractual fee provisions.
• Review travel expenses and receipts for completeness, approvals, appropriate project coding, and compliance with contract and company requirements.
• Confirm the billing treatment for travel and other direct costs; assemble invoice packages with labor detail, expense reports, receipts, subcontractor invoices, and other required support.
• Reconcile invoices to Costpoint billing details and investigate differences among recorded costs, billable amounts, and submitted invoices.
• Review unbilled balances; identify and elevate missing receipts, purchase orders, funding, approvals, or project setup issues that delay invoicing.
• Coordinate with Project Controls and program teams to resolve rate discrepancies, timekeeping differences, and other billing exceptions.
• Submit invoices through customer portals or designated channels; track acceptance and resolve rejected invoices promptly.
• Support Accounts Receivable with billing inquiries, documentation, and collection‑related questions.
• Maintain organized billing files and provide schedules for month‑end closing, contract closeout, and audits; recommend improvements to recurring billing workflows.

Education and Experience

• Associate or bachelor's degree in accounting, Finance, Business, or a related field; equivalent relevant experience will be considered.
• 1-4 years of progressively responsible billing experience, preferably in government contracting or professional services.
• Experience with federal prime contractors for billing portals, dual timekeeping environments, contract closeouts, historical billing cleanup, and audit support.
• Familiarity with government contract cost principles and travel requirements applicable to assigned contracts.

Qualifications

• Required hands‑on Deltek Costpoint billing experience, including invoice preparation, billing detail review, and reconciliation.
• Experience billing T&M and CPFF contracts and reviewing travel expenses supported by receipts and expense reports.
• Working knowledge of contract billing terms, labor rates, indirect billing rates, fee calculations, funding limitations, and supporting documentation.
• Strong Microsoft Excel skills, including lookups, pivot tables, and reconciliations.
• Strong attention to detail, clear communication, and the ability to manage multiple contracts and recurring deadlines.
• Ability to work independently in a remote environment while remaining responsive and accountable to the team.

Discover What Take2 Has to Offer You

An opportunity to profoundly influence the course of a rapidly growing company, where your efforts will be acknowledged and commemorated.

An extensive benefits package comprising

• Unlimited Paid Time Off (PTO)
• 11 Holidays
• Health/Vision/Dental coverage
• 401k Match
• additional perks

We value work-life balance. Our support and flexibility empower you to excel professionally and personally.

We’re committed to nurturing your growth with ongoing training, mentorship programs, and a collaborative environment that encourages continuous learning, fostering a clear career path for your journey toward success.

Be part of a team that values collaboration, diversity, and innovation. Our inclusive culture creates an environment where every idea matters, emphasizing the importance of teamwork.

Take2 is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, disability status, or any other characteristic protected by law.

If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. You can request reasonable accommodations by contacting