Billing Specialist

NV5; Cary (NC); On-site; USD 55,000 - 75,000; Full time

Job summary

NV5 in Cary, NC is seeking a detail-oriented Billing Specialist to support project accounting and client invoicing for our engineering and consulting teams. You will set up and maintain project records, coordinate with PMs to structure billing, and ensure contract terms are reflected in invoices.

The role requires 3+ years in billing or AR, experience with Deltek Vantagepoint, and strong Excel skills. You will monitor aging receivables, prepare reports, and collaborate with clients and

Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, or related field.
• At least 3 years in billing, project accounting, or AR.
• AEC industry experience preferred.
• Experience with Deltek Vantagepoint required.
• Strong Excel skills for financial analysis.

Responsibilities

• Set up and maintain project records in Deltek Vantagepoint.
• Establish billing structures with PMs to support financial performance.
• Update project data and invoices as changes occur.
• Close out projects ensuring Billing, A/R, and transactions are reconciled.
• Prepare and process draft invoices for PM review.
• Monitor invoicing accuracy and revenue recognition.
• Track subconsultant invoices against budgets.
• Generate project financial reports and analyze variances.
• Assist with collections to support cash flow.
• Liaise between clients, PMs and subcontractors on billing inquiries.

Skills

Billing

Accounts Receivable

Project Accounting

Analytical Thinking

Education

Associate's or Bachelor's degree in Accounting, Finance, Business Administration

Tools

Deltek Vantagepoint

Microsoft Excel

Job description

Billing Specialist

Location: US-NC-Cary

Contract type: Regular Full-Time

Overview

NV5 (NYSE: TIC) is a provider of engineering and consulting services to public and private sector clients, delivering solutions through six business verticals: Testing, Inspection & Consulting; Infrastructure; Utility Services; Environmental Health Sciences; Buildings & Program Management; and Geospatial Technology. With offices nationwide and abroad, NV5 helps clients plan, design, build, test, certify, and operate projects that improve the communities where we live and work.

As engineers, architects, construction/program managers, environmental professionals and beyond, we play a significant role in shaping our communities through the services we provide. We are looking for passionate, driven individuals to join our team focused on Delivering Solutions and Improving Lives.

Responsibilities

NV5 is seeking a detail-oriented and customer-focused Billing Specialist to support project accounting and billing operations for our engineering and consulting teams.

• Set up and maintain project records in Deltek Vantagepoint, ensuring accurate project configuration, contract compliance, and adherence to client billing requirements.
• Review new contracts and coordinate with Project Managers (PMs) to establish billing structures that support project financial performance and client expectations.
• Update project data and financial information as change orders, amendments, and contract modifications are executed.
• Perform project closeout activities, ensuring all billing, accounts receivable, and project transactions are completed and reconciled.
• Administer project contracts by coordinating reviews, processing documentation, maintaining contract records, and monitoring outstanding agreements.
• Advise PMs, Principals-in-Charge (PICs), and project teams on contract status, billing requirements, and potential contractual issues.
• Prepare and process draft invoices for PM review and approval, ensuring compliance with contract terms and client-specific invoicing requirements, including supporting documentation, status reports, and lien waivers.
• Review billing terms and monitor invoicing accuracy to ensure timely and compliant revenue recognition.
• Track and reconcile subconsultant invoices, verifying charges against approved budgets and contract limits.
• Prepare detailed project financial reports and analyses, including budget-to-actual performance, billed-to-date amounts, remaining budget, work-in-process (WIP), accounts receivable (A/R), and project profitability.
• Monitor aging receivables and assist with collections efforts to support cash flow and timely payment resolution.
• Serve as a liaison between clients, project managers, and subconsultants to resolve billing inquiries, invoice discrepancies, and payment-related issues.
• Support NV5's project teams by providing financial insight, maintaining accurate project records, and ensuring compliance with company policies and client contract requirements.

Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
• Minimum of three (3) years of experience in billing, project accounting, accounts receivable, or a related financial role.
• Experience within the architecture, engineering, and consulting (AEC) industry strongly preferred.
• Proficiency with Deltek Vantagepoint required; experience with project-based accounting and billing systems preferred.
• Strong knowledge of Microsoft Office Suite, including advanced proficiency in Excel for financial analysis and reporting.
• Experience preparing client invoices, reviewing contract billing requirements, and supporting project financial management.
• Knowledge of project budgeting, work-in-process (WIP) reporting, accounts receivable (A/R), and revenue management principles.
• Ability to interpret contracts and ensure compliance with client billing terms and conditions.
• Strong analytical, organizational, and problem-solving skills with exceptional attention to detail.
• Excellent verbal and written communication skills with the ability to collaborate effectively with project managers, clients, and subconsultants.
• Ability to manage multiple priorities, meet deadlines, and work independently in a fast-paced environment.

NV5 offers a competitive compensation and benefits package including medical, dental, life insurance, PTO, 401(k) and professional development/advancement opportunities.

NV5 provides equal employment opportunities (EEO) to all applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, creed, citizenship status, ancestry, pregnancy, childbirth or related medical conditions, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. NV5 complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.