Billing Specialist (6027)

International Executive Service Corps; Manassas (VA); Hybrid; USD 50,000 - 65,000; Full time

Benefits offered by this job

Comprehensive benefits package

Hybrid work environment

Equal opportunity employer

Job summary

Three Saints Bay, LLC is seeking a Billing Specialist to support its Family of Companies in Manassas, VA or satellite offices in SC/NC/VA in a hybrid setting. You will invoice customers, collect receivables, and provide ad‑hoc analyses, collaborating with Project Control, PMs, and Finance.

Requires 3+ years GovCon billing experience, Deltek Costpoint and DCAA‑compliant invoicing knowledge, and strong problem‑solving abilities to meet deadlines. MS Office proficiency is essential.

Qualifications

• GovCon billing experience with federal contracts is required.
• Proficiency in Deltek Costpoint and DCAA‑compliant invoicing.
• Experience with PIEE (WAWF) and Gov payment platforms preferred.
• High School Diploma required; degree in business/finance is a plus.
• Strong communication and organizational skills with deadlines.

Responsibilities

• Generate accurate and timely billing and prompt collection.
• Review contracts for billing and revenue implications.
• Maintain billing files with base contracts, modifications, and invoices.
• Compare project expenses to contract terms and FAR guidance for accuracy.
• Submit invoices via WAWF or contract-specific systems.
• Follow up on payment discrepancies and escalate as needed.
• Perform monthly reconciliations of billed/unbilled vs revenue.
• Ensure compliance with company policies on invoicing and collections.
• Identify process improvements and participate in related initiatives.
• Other duties as assigned.

Skills

Interpersonal skills

Independent work

Analytical ability

Ability to interpret gov standards

Attention to detail

Education

High School Diploma

Associate or Bachelor’s degree in business/finance

Tools

Deltek Costpoint

PIEE (WAWF)

Microsoft Office

Job description

Three Saints Bay is looking for a Billing Specialist to help support our Family of Companies in Manassas, VA or one of our satellite offices in SC, NC, VA, in a hybrid work environment.

Job Description:

The Billing Specialist collaborates with internal and external clients to invoice customers, collect receivables, and as required, provide ad-hoc support and analyses. Internal clients include Project Control, Program/Project Managers, operations management and representatives from Accounting and Finance.

The Billing Specialist must possess strong problem-solving skills in performing his/her duties while complying with established policies and procedures and meeting strict deadlines.

Responsibilities and Functions:

• Establish a business relationship with internal and external customers. Generate accurate and timely billing and prompt collection.
• Understand the basic contract document(s) as it relates to billing and revenue.
• Maintain billing files that include the base contract, subsequent modifications, and invoice copies, and customer correspondence.
• Compare actual project expenses against contract terms and conditions and the Federal Acquisition Regulations for accuracy (POP, funding, billing rates, labor categories, un-allowable expenses). Identify errors and issues (incorrect project set ups, misclassified expenses) and notify the Program Control Lead to correct.
• Remit invoices within WAWF or other contract specific submission requirements.
• Based on review of the billing log and feedback from the Accounting & Finance, follow up on payment discrepancies with clients (short pays and over pays). Elevate payment issues related to performance to the Project Controller.
• Perform monthly reconciliations of billed/unbilled vs. revenue activity. Research and resolve unexplained reconciling items. Notify the Accounts Receivable Manager of significant, reconciling items that remain unresolved for extended periods.
• Maintain compliance with the Company’s financial policies and procedures as they relate to invoicing and collections. Serve as a liaison between the Program Managers, Project Control, and Finance as it relates to billing, and workforce maintenance.
• Continually assess ongoing processes to identify areas for potential improvement. As required, participate in initiatives to improve processes (i.e. participate in working groups).
• Other duties as assigned.

Required Skills and Qualifications:

• Minimum 3 years of GovCon billing experience, including hands‑on experience with Deltek Costpoint and knowledge of DCAA‑compliant invoicing requirements for cost reimbursable, T&M, and fixed price contracts
• Demonstrated ability to effectively interact with others and work independently
• Ability to assess, interpret and apply government and industry standards, specifications and handbooks to the unique requirements of tasking.
• High School Diploma required.
• Proficiency with Microsoft Office products

Desired Skills and Qualifications:

• Associate or bachelor’s degree in business, accounting, finance or economics or related field and/or equivalent experience desired
• Experience with PIEE (WAWF) and other Gov payment platforms
• Excellent people skills to include collaborating in a multi‑disciplinary, diverse, and dynamic team environment
• Accounts Receivable or other account reconciliation experience
• Outstanding work ethic and commitment to organizational success

Hiring Range: $50,000-$65,000

VEVRAA Federal Contractor

Three Saints Bay, LLC and its subsidiaries offer a team‑oriented working environment and the opportunity to work with exceptional, dedicated industry professionals. We offer our employees a comprehensive benefits package and the opportunity to take part in exciting projects with government and commercial clients, both domestic and international.

We are an Equal Opportunity Employer. We invite resumes from all interested parties without regard to race, color, sex, sexual preference, religion, creed, national origin, age, genetic information, marital or veteran status, disability, or any other category protected by federal, state, or local law.