Billing Specialist

Vaco; Costa Mesa (CA); Hybrid; USD 58,000 - 66,000; Full time

Job summary

Vaco by Highspring is seeking a Contract Billing Specialist to manage project-based billing from start to finish in a hybrid Costa Mesa setting. The ideal candidate will handle full-cycle billing tied to production milestones, review contracts and change orders for accuracy, and collaborate with PMs and customers to resolve discrepancies.

Required is 4+ years in contract billing, strong knowledge of progress billing and retainage, experience with ERP/accounting systems (NetSuite preferred), and

Qualifications

• 4+ years of contract billing, manufacturing, or project-based environments.
• Strong understanding of progress billing, retainage, and contract compliance.
• Experience with customer billing portals and ERP/accounting systems (NetSuite or similar preferred).
• Proficiency in Microsoft Excel.
• Strong attention to detail and ability to manage multiple projects and deadlines.

Responsibilities

• Manage full-cycle contract billing, including progress billing and invoicing tied to production milestones.
• Review contracts, purchase orders, and change orders to ensure billing compliance, including lien waivers and retainage tracking.
• Partner with project managers, customers, and internal teams to resolve discrepancies and support timely billing and closeout.
• Maintain accurate billing records, support month-end close, and assist with reporting and forecasting.
• Use ERP systems and customer billing portals to submit invoices and supporting documentation.

Skills

Contract billing

Progress billing

Excel proficiency

Attention to detail

Project-based environments

Tools

NetSuite

Microsoft Excel

Job description

Construction Billing Specialist (Contracts)
Location: Costa Mesa (Hybrid)
Pay: $42-48/hr
Schedule: Temp-to-hire

We are partnering with a growing company in the manufacturing space seeking a Contract Billing Specialist to manage project-based billing from start to finish. This role supports complex billing tied to contracts, production timelines, and customer requirements.

Responsibilities:

• Manage full-cycle contract billing, including progress billing and invoicing tied to production milestones
• Review contracts, purchase orders, and change orders to ensure billing compliance, including lien waivers and retainage tracking
• Partner with project managers, customers, and internal teams to resolve discrepancies and support timely billing and closeout
• Maintain accurate billing records, support month-end close, and assist with reporting and forecasting
• Use ERP systems and customer billing portals to submit invoices and supporting documentation

Requirements:

• 4+ years of experience in contract billing, manufacturing, or project-based environments
• Strong understanding of progress billing, retainage, and contract compliance
• Experience working with customer billing portals and ERP/accounting systems (NetSuite or similar preferred)
• Proficiency in Microsoft Excel
• Strong attention to detail and ability to manage multiple projects and deadlines

This is not a standard AR role-ideal candidates will have hands-on experience with complex, contract-driven billing in manufacturing or a similar project-based environment.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [e-mail].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.