Accounts Receivable/Billing Specialist - (Construction)

Lee Hecht Harrison Nederland B.V.; Vista (CA); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Life insurance

Short-term disability

401K plan

Job summary

Lee Hecht Harrison Recruitment Solutions partners with a growing construction services firm in North County San Diego to hire an experienced Accounts Receivable & Billing Specialist. This role supports construction billing and collections in a fast-paced project environment and offers long-term growth within the team.

The ideal candidate has 3+ years in AR/billing or project accounting, working knowledge of AIA/Progress Billing, lien waivers, and familiarity with Textura or Procore.

Qualifications

• 3+ years in accounts receivable, billing, or project accounting.
• Construction industry experience strongly preferred.
• Hands-on with AIA Billing, Progress Billing, Lien waivers, and Preliminary Notices.
• Experience with Textura or Procore preferred.
• Advanced Excel skills (Pivot Tables, VLOOKUP/XLOOKUP).

Responsibilities

• Prepare, review, and process customer invoices for construction and project-based work.
• Generate and submit AIA billings and progress billings in accordance with contract requirements.
• Manage lien waivers, unconditional and conditional releases, and related compliance documentation.
• Prepare and track preliminary notices and ensure compliance with project-specific requirements.
• Monitor customer accounts and conduct collections activities on past-due balances.
• Reconcile billing discrepancies and resolve customer inquiries regarding invoices and payments.
• Coordinate with project managers and operations teams to ensure billing accuracy and timely invoicing.
• Track retention balances, change orders, contract values, and payment applications.
• Maintain organized project documentation and customer records.
• Support month-end close activities related to accounts receivable and billing functions.
• Assist with cash application, account reconciliations, and reporting as needed.

Skills

Accounts receivable

Billing

Project accounting

Construction billing

Excel

Communication

Tools

Textura

Procore

Job description

LHH Recruitment Solutions is partnering with a growing and well-established construction services organization in North County San Diego to identify an experienced Accounts Receivable & Billing Specialist. This is an excellent opportunity for an accounting professional who thrives in a fast-paced project environment and has experience supporting construction billing and collections processes.

The ideal candidate will have a strong understanding of construction contracts, project billing, lien documentation, and customer account management. This role offers the opportunity to join a collaborative team with long-term growth potential.

Schedule

• Monday through Friday
• 7:00 AM - 4:30 PM

Key Responsibilities

• Prepare, review, and process customer invoices for construction and project-based work
• Generate and submit AIA billings and progress billings in accordance with contract requirements
• Manage lien waivers, unconditional and conditional releases, and related compliance documentation
• Prepare and track preliminary notices and ensure compliance with project-specific requirements
• Monitor customer accounts and conduct collections activities on past-due balances
• Reconcile billing discrepancies and resolve customer inquiries regarding invoices and payments
• Coordinate with project managers and operations teams to ensure billing accuracy and timely invoicing
• Track retention balances, change orders, contract values, and payment applications
• Maintain organized project documentation and customer records
• Support month-end close activities related to accounts receivable and billing functions
• Assist with cash application, account reconciliations, and reporting as needed

Qualifications

• 3+ years of accounts receivable, billing, or project accounting experience
• Previous construction industry experience strongly preferred
• Hands-on experience with:
  • AIA Billing
  • Progress Billing
  • Lien Waivers and Releases
  • Preliminary Notices
  • Retention Tracking
  • Change Orders and Contract Billing
• Experience working with Textura, Procore, or similar construction management software preferred
• Intermediate Microsoft Excel skills, including:
  • Pivot Tables
  • VLOOKUP/XLOOKUP
  • Data analysis and reporting
• Strong attention to detail and organizational skills
• Ability to manage multiple projects and deadlines simultaneously
• Excellent communication and customer service skills

Preferred Experience

• Electrical, mechanical, general contracting, specialty contracting, or commercial construction experience
• Experience supporting large-scale commercial construction projects
• Familiarity with subcontractor compliance documentation and payment processing
• Exposure to ERP or accounting systems such as Vista, Spectrum, Sage, Foundation, COINS, JD Edwards, or similar platforms

Why Consider This Opportunity?

• Temp-to-hire opportunity with long-term stability
• Growing organization with a strong industry reputation
• Collaborative and supportive team environment
• Opportunity for schedule flexibility upon permanent hire
• Competitive compensation and benefits package upon conversion

Pay Details: $28.84 to $33.65 per year

Search managed by: Erin Kile

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.