Billing & Scheduling Specialist

HireNetworks Inc.; Raleigh (NC); On-site; USD 40,000 - 56,000; Full time

Job summary

HireNetworks Inc. is seeking an Administrative Support Specialist in Raleigh, NC to back sales and operations.

You will handle billing, scheduling, purchasing, submittals, and closeouts while coordinating with project managers and vendors. The role requires a detail-oriented, service-minded professional who can manage multiple tasks in a fast-paced environment and communicate effectively with teammates and customers.

Qualifications

• Must be able to support sales and operations across billing, scheduling, purchasing, submittals, and closeouts.
• Strong communication and organizational skills are essential for coordinating with vendors, customers, and internal staff.
• Proactive problem solving and accuracy in data entry and records management are required.

Responsibilities

• Participate in division planning and weekly meetings.
• Maintain and update the master schedule with field superintendents.
• Process weekly hours for multiple units and compile reports.
• Handle vendor invoices, purchase orders, and approvals under $250.
• Prepare pay apps and reconcile credit card receipts monthly.
• Assist with submittals, shop drawings, and document control.

Skills

Positive attitude

Calm demeanor

Customer service

Team player

Detail-oriented

Problem solving

Multi-tasking

Fast learner

Tools

Callidus software

Textura billing

Excel

PO systems

Job description

HireNetworks Inc. is seeking an Administrative Support Specialist in Raleigh, NC to back sales and operations.

You will handle billing, scheduling, purchasing, submittals, and closeouts while coordinating with project managers and vendors. The role requires a detail-oriented, service-minded professional who can manage multiple tasks in a fast-paced environment and communicate effectively with teammates and customers.