Project Support Coordinator

HireNetworks; Raleigh (NC); On-site; USD 42,000 - 54,000; Full time

Job summary

HireNetworks in Raleigh, NC is seeking a Project Coordinator to support a salesperson in all aspects of a sale and customer relationships. This is a permanent on-site role with a 40–45 hour work week and a competitive base salary with great benefits.

You will manage purchasing, submittals, pricing, and vendor communications to ensure on-time material delivery and accurate billing within monthly cycles. Collaboration with sales and operations is essential, along with accurate data entry and

Qualifications

• 1–3 years of purchasing and/or vendor experience.
• Ability to quickly prioritize and manage multiple tasks.
• Organized record-keeping with attention to detail.
• Strong interpersonal skills with vendors, customers, and teammates.
• Proficient in Word and Excel.
• Team player willing to go the extra mile.

Responsibilities

• Manage deliveries for just-in-time inventory and to meet customer schedules.
• Arrange truckloads to achieve truckload pricing savings.
• Communicate with operations personnel and other departments.
• Organize and track returned materials.
• Order samples for submittals and complete submissions to customers.
• Manage claims with manufacturers.
• Obtain pricing for proposals as necessary.
• Support the salesperson and operations to ensure timely orders.

Skills

Purchasing experience

Vendor management

Multitasking

Organization

Communication

Teamwork

Tools

Word

Excel

Job description

Project Coordinator (permanent position) – Raleigh, NC

Our client is seeking a Project Coordinator who is responsible for assisting a salesperson in all aspects of a sale and customer relationships. This is a permanent position working on site in Raleigh, NC with a 40 – 45 hour work week. The role offers a competitive base salary and great benefits. No visa sponsorship or subcontracting arrangements are available.

The Role

The Project Coordinator position includes obtaining pricing, submittals, and interacting with customer personnel. In this role, you will be responsible for ordering materials for the successful completion of construction projects for one salesperson. You will work closely with internal sales and operations personnel. You must be willing to work in a team environment and develop relationships with vendors, suppliers, and customers to not only represent our client professionally but to achieve exceptional service from them and to them. At times, you may have to resubmit orders, change delivery dates, and persuade these vendors to act in our client’s best interest without compromising the relationship with the supplier. The goal is to schedule material to arrive prior to the job starting but never be late with an order. It needs to arrive when it can be billed in that month’s billing cycle so the payment terms with the supplier can be met. You will also work closely with the operations department and with the client software, ensuring this is achieved.

What You’ll Do

• Manage deliveries for just-in-time inventory and to meet customer schedules
• Arrange truckloads to achieve truckload pricing savings
• Communicate with operations personnel
• Organize and track returned materials
• Order samples for submittals and complete submissions to customers
• Manage claims with manufacturers
• Get roll sizes before shipping for roll layout and communicate to operations
• Manage working files before, during, and after job completion
• Monitor the receipt of goods for use by self and others in the company
• Check current inventory for job and stock materials before ordering new materials
• Periodic entry of no-change and change orders to facilitate orders
• Other data entry in setting and maintaining jobs in the system
• Obtain pricing for proposals as necessary
• Other items as necessary to support the salesperson

What You Bring

• 1 – 3 years of experience with purchasing and/or dealing with vendors.
• Ability to quickly prioritize and identify key tasks; independent worker; strong multitasking abilities
• Organized record-keeping techniques
• Interpersonal skills using tact, patience, and courtesy to employees, vendors, and customers
• Ability to provide clear direction to others
• Ability to use Word and Excel
• Team player willing to go the extra mile
• Can-do attitude and willingness to do what it takes to get the job done

If you're ready to step into a role where your skills directly shape organizational success, where every day tests your abilities in new ways, and where you'll grow alongside visionary leadership—this is your opportunity.

HireNetworks is an equal opportunity employer.