Billing & Office Operations Coordinator

Warehouse Company; Illinois; On-site; USD 42,000 - 56,000; Full time

Job summary

KANN Enterprises is seeking an Invoicing Clerk/Office Coordinator to join its Corporate Office team. The role focuses on accurate invoicing, billing, and supporting office operations across our organization.

The successful candidate will handle high-volume invoicing with QuickBooks and DockLink, maintain detailed financial records, and collaborate with internal teams to ensure timely processing and reporting.

Qualifications

• Highly motivated individual with attention to detail.
• Ability to count and perform basic math, with or without a calculator.
• Basic written and verbal communication skills (documentation, communication with peers, supervisors, etc.)
• Prompt, daily attendance at assigned work location.

Responsibilities

• Invoicing & Billing: process high-volume invoices and manage accounts receivable.
• Maintain accurate financial records and safeguard confidential information.
• Analyze billing data, identify discrepancies, and resolve inquiries promptly.
• Serve as system administrator for user setup and configuration across related software.
• Assist with purchasing coordination and office operations as needed.

Skills

Detail-oriented

Customer service

Problem solving

Time management

Communication skills

Tools

QuickBooks

DockLink

Microsoft Excel

CRM software

Job description

KANN Enterprises is seeking an Invoicing Clerk/Office Coordinator to join its Corporate Office team. The role focuses on accurate invoicing, billing, and supporting office operations across our organization.

The successful candidate will handle high-volume invoicing with QuickBooks and DockLink, maintain detailed financial records, and collaborate with internal teams to ensure timely processing and reporting.