Billing & Invoicing Specialist

Trc Companies, Inc.; Augusta (ME); On-site; USD 26,000 - 30,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Disability insurance

401k with company match

Paid time off

Paid holidays

Paid sick leave

Job summary

TRC Companies, Inc. seeks a Billing Coordinator to ensure accurate and timely invoicing, maintain financial records, and coordinate with sales, finance, and operations. The role requires attention to detail and strong communication across teams.

The position emphasizes adherence to billing policies, client inquiries, and compliant documentation to support audits and smooth billing cycles.

Qualifications

• Proven experience in billing, finance, or a related role.
• Proficient Excel skills.
• Deadline-driven with the ability to prioritize tasks.
• Strong attention to detail and accuracy.
• Excellent communication and interpersonal skills.
• Ability to work collaboratively in a team environment.
• Problem-solving skills and ability to handle complex billing issues.
• Knowledge of relevant laws, regulations, and best practices.
• Exceptionally customer-focused with strong interpersonal skills.
• Adaptability to changes in billing processes or software.

Responsibilities

• Billing Process: Generate and submit draft invoices to Project Managers accurately and in a timely manner.
• Billing Process: Verify billing data to ensure accuracy and completeness in accordance with specific project contract documentation.
• Billing Process: Review changes with Project Managers as necessary and timely complete and submit changes.
• Billing Process: Compile invoice support and backup documentation required for each invoice.
• Billing Process: Prepare and submit final invoices to Client
• Billing Process: Collaborate with relevant departments to gather necessary information for billing.
• Record Keeping: Maintain organized and up-to-date billing records.
• Record Keeping: Track and document all billing-related transactions.
• Record Keeping: Generate regular reports to provide insights into billing activities.
• Communication: Interact with clients to address billing inquiries and resolve discrepancies.
• Communication: Work closely with internal teams, including sales, finance, and operations, to obtain necessary information for billing.
• Compliance: Ensure adherence to billing policies, procedures, and regulatory requirements.
• Compliance: Provide support for client audits of project billings.
• Problem Resolution: Investigate and resolve billing discrepancies or issues.
• Problem Resolution: Collaborate with other departments to resolve billing-related challenges.
• Quality Control: Conduct regular audits to maintain the accuracy of billing information.
• Quality Control: Implement quality control measures to improve billing processes.
• Reporting: Prepare and present regular reports on billing activities to management.
• Reporting: Analyze billing data to identify trends or areas for improvement.

Skills

Billing experience

Excel proficiency

Attention to detail

Deadline-driven

Strong communication

Team collaboration

Problem solving

Regulatory knowledge

Customer-focused

Adaptability

Tools

Excel

Job description

TRC Companies, Inc. seeks a Billing Coordinator to ensure accurate and timely invoicing, maintain financial records, and coordinate with sales, finance, and operations. The role requires attention to detail and strong communication across teams.

The position emphasizes adherence to billing policies, client inquiries, and compliant documentation to support audits and smooth billing cycles.