Invoicing Clerk

Warehouse Company; Illinois; On-site; USD 42,000 - 56,000; Full time

Job summary

KANN Enterprises is seeking an Invoicing Clerk/Office Coordinator to join its Corporate Office team. The role focuses on accurate invoicing, billing, and supporting office operations across our organization.

The successful candidate will handle high-volume invoicing with QuickBooks and DockLink, maintain detailed financial records, and collaborate with internal teams to ensure timely processing and reporting.

Qualifications

• Highly motivated individual with attention to detail.
• Ability to count and perform basic math, with or without a calculator.
• Basic written and verbal communication skills (documentation, communication with peers, supervisors, etc.)
• Prompt, daily attendance at assigned work location.

Responsibilities

• Invoicing & Billing: process high-volume invoices and manage accounts receivable.
• Maintain accurate financial records and safeguard confidential information.
• Analyze billing data, identify discrepancies, and resolve inquiries promptly.
• Serve as system administrator for user setup and configuration across related software.
• Assist with purchasing coordination and office operations as needed.

Skills

Detail-oriented

Customer service

Problem solving

Time management

Communication skills

Tools

QuickBooks

DockLink

Microsoft Excel

CRM software

Job description

Job Description

Primary Function

KANN Enterprises is a growing workforce solutions company specializing in warehouse staffing, logistics support, janitorial services, and operational management for customers across the United States. Our Corporate Office serves as the central hub that supports our field operations by providing exceptional service in finance, human resources, payroll, compliance, and administrative functions.

We're looking for a dependable, detail-oriented professional to join our Corporate Office team as an Invoicing Clerk/Office Coordinator. This role is ideal for someone who enjoys working in a fast-paced environment, takes pride in accuracy, communicates professionally with customers and internal teams, and thrives on keeping processes organized and running efficiently. If you're proactive, enjoy problem-solving, and want to contribute to a collaborative team where your work directly impacts the success of the organization, we'd love to hear from you.

Job Functions

Invoicing & Billing (85% of Time on Task)

• Highly organized professional with exceptional attention to detail and accuracy in financial transactions.


• Experience processing high-volume customer invoicing using accounting and billing systems such as QuickBooks and DockLink.


• Strong understanding of accounts receivable, billing processes, credit memos, invoice adjustments, and financial reporting.


• Ability to analyze billing data, identify discrepancies, and resolve customer invoice inquiries promptly.


• Proficient in Microsoft Excel, including data formatting, sorting, filtering, formulas, and report preparation.


• Comfortable working with multiple software platforms, including accounting, CRM, payroll/timekeeping, and customer AP portals.


• Strong time management skills with the ability to prioritize multiple deadlines while maintaining a high level of customer service.


• Ability to maintain accurate financial records and safeguard confidential business information.


• Technically proficient and capable of serving as a system administrator for user setup, configuration, and system maintenance.


• Experience tracking business travel expenses, including hotel accommodations and employee per diem reimbursements.

Purchasing & Office Coordination (10% of Time on Task)

• Organized and resourceful individual with experience coordinating office and operational purchasing activities.


• Ability to obtain quotes, prepare estimates, secure approvals, and purchase supplies from cost-effective vendors.


• Experience maintaining purchasing records, tracking orders, and ensuring timely delivery of materials and supplies.


• Strong attention to detail when processing expense reports and maintaining accurate documentation.


• Excellent communication and organizational skills with the ability to support multiple departments and administrative functions.

Requirements

• Highly motivated individual with attention to detail.


• Ability to count and perform basic math, with or without a calculator.


• Basic written and verbal communication skills (documentation, communication with peers, supervisors, etc.)


• Prompt, daily attendance at assigned work location.

Working Conditions

• Office environment