Billing & Invoicing Specialist - Detail-Driven & Data-Savvy

Mallory Alexander International Logistics; Memphis (TN); On-site; USD 52,000 - 76,000; Full time

Job summary

Mallory Alexander International Logistics is seeking a Logistics Professional to join our billing team in Memphis. You will manage customer and vendor invoicing, ensure accuracy, and support day-to-day financial operations.

You will collaborate with Operations and Finance to resolve discrepancies and improve processes. The role emphasizes attention to detail, data integrity, and timely invoicing across high-volume activity.

Qualifications

• Bachelor's degree in Accounting/Finance/ Economics, Business Administration, or related field desired
• Advanced Excel skills: PivotTables, VLOOKUP, XLOOKUP, IF statements
• Strong analytical mindset with high attention to detail and accuracy
• Ability to perform repetitive tasks with precision and consistency
• Experience identifying data discrepancies, investigating root causes, implementing corrective actions
• Excellent organizational and time-management skills with ability to manage multiple priorities
• Strong written and verbal communication; ability to work independently and in a team
• Commitment to data integrity and quality in financial reporting and invoicing processes

Responsibilities

• Generate accurate customer invoices using billing systems.
• Audit invoice data and apply customer-specific coding and requirements.
• Code and process vendor and utility invoices for payment.
• Audit billing data to identify and correct discrepancies before submission.
• Investigate and resolve billing discrepancies, disputes, and payment issues.
• Communicate invoice status and required documentation to customers.
• Maintain invoicing databases and documentation for accuracy and compliance.
• Analyze billing data to identify variances and trends.
• Collaborate with Operations, Finance, Accounting, and other departments to reconcile billing information.
• Maintain reports, dashboards, and tracking tools to support business objectives.
• Generate daily, weekly, and monthly billing reports and monitor KPIs.
• Provide data-driven recommendations to improve billing accuracy and efficiency.
• Support month-end and year-end accounting activities as needed.

Skills

Excel PivotTables

VLOOKUP/XLOOKUP

IF statements

Analytical mindset

Attention to detail

Data accuracy

Time management

Communication

Education

Bachelor's degree in Accounting/Finance/ Economics/ Business Administration

Tools

ERP software

Job description

Mallory Alexander International Logistics is seeking a Logistics Professional to join our billing team in Memphis. You will manage customer and vendor invoicing, ensure accuracy, and support day-to-day financial operations.

You will collaborate with Operations and Finance to resolve discrepancies and improve processes. The role emphasizes attention to detail, data integrity, and timely invoicing across high-volume activity.