Billing & Invoicing Specialist

Ascensus; Pennsylvania; On-site; USD 42,000 - 65,000; Full time

Job summary

Ascensus in the United States is seeking a detail‑oriented invoicing professional to ensure timely monthly invoicing for all plans and termination plans. You will audit invoices, reconcile fees to service agreements, and handle special or partner invoices, while supporting internal controls and data integrity in a fast-paced environment.

The role requires 3–5 years of experience with PC and MS Office, with AS400 experience preferred.

Qualifications

• Bachelor’s degree in accounting/finance or equivalent combination of training and experience preferred.
• 3-5 years experience with PCs and MS Office software applications.
• Experience with AS400 is preferred but not required.
• Detail oriented with strong organizational and time management skills.
• Strong written and verbal communication skills.

Responsibilities

• Prepare monthly invoicing for all plans and termination plans.
• Audit monthly asset and non-asset based invoices for accuracy and completeness.
• Reconcile fees with service agreements and prepare fee processing requests.
• Handle special invoice and manual invoice requests.
• Prepare and review partner level invoices, if applicable.
• Reconcile payments via check and process to lockbox.
• Review service agreements for final invoicing of recordkeeping, miscellaneous and termination fees.
• Process internal conversions and monthly wire/ quarterly plan receivables reconciliations if applicable.
• Reconcile final payments prior to plan liquidations; request termination refunds.
• Address billing inquiries and maintain documents to meet Sarbanes-Oxley requirements.

Skills

Attention to detail

Time management

Communication

Team collaboration

Problem solving

Education

Bachelor’s degree in accounting/finance

Tools

MS Office

AS400

Job description

Ascensus in the United States is seeking a detail‑oriented invoicing professional to ensure timely monthly invoicing for all plans and termination plans. You will audit invoices, reconcile fees to service agreements, and handle special or partner invoices, while supporting internal controls and data integrity in a fast-paced environment.

The role requires 3–5 years of experience with PC and MS Office, with AS400 experience preferred.