Senior Billing & Invoicing Specialist

Ascensus; Elm (PA); On-site; USD 55,000 - 72,000; Full time

Job summary

Ascensus is seeking a detail-oriented Billing Associate to ensure timely and accurate monthly invoicing for all plans and termination plan processing. You will audit invoices, reconcile fees per service agreements, and handle special requests while maintaining Sarbanes-Oxley compliant procedures.

The role requires 3–5 years' experience with PC software, MS Office, and familiarity with AS400. Strong communication and organizational skills are essential in a fast-paced, team environment.

Qualifications

• Bachelor’s degree in accounting/finance or equivalent combination of training and experience preferred.
• 3-5 years experience with PCs and MS Office software applications
• Experience with AS400 is preferred but not required.
• Detail oriented with strong organizational and time management skills.
• Strong written and verbal communication skills
• Strong interpersonal skills with internal and external clients
• Ability to handle multiple priorities and meet deadlines
• Ability to work independently as well as with a team in a fast-paced environment.
• Basic understanding of auditing concepts, account reconciliation skills and math skills.
• Proven problem solving skills, along with an ability to quickly comprehend and analyze data.

Responsibilities

• Perform monthly audits of all asset and non-asset based invoices for accuracy and completeness.
• Reconcile fees for asset and non-asset based plans to those fees listed in the service agreements.
• Prepare fee processing requests based on service and compensation agreement terms.
• Handle special invoice and manual invoice requests.
• Prepare and review partner level invoice(s), if applicable.
• Reconcile any payments received by check and process to lockbox.
• Review service agreements for final invoicing of recordkeeping, miscellaneous and termination fees.
• Process internal conversions.
• Prepare monthly wire and quarterly plan receivable reconciliations, if applicable.
• Reconcile final payments prior to plan liquidations.
• Request termination refunds.
• Address & resolve internal and external (i.e. Alliance Partner) billing and Finance inquiries, including invoice and report requests.
• Assist with updating address/phone changes, update billing systems as needed.
• Create and maintain documents/procedures as needed to meet Sarbanes - Oxley requirements.
• Perform other duties and special projects as assigned by management.
• Responsible for protecting, securing, and proper handling of all confidential data held by Ascensus to ensure against unauthorized access, improper transmission, and/or unapproved disclosure of information that could result in harm to Ascensus or our clients.
• The I-Client philosophy and the Core Values of People Matter, Quality First and Integrity Always® should be visible in your actions on a day to day basis showing your support of our organizational culture.

Skills

Detail oriented

Time management

Written communication

Verbal communication

Interpersonal skills

Multitasking

Independent work

Teamwork

Problem solving

Education

Bachelor's degree in accounting/finance

Tools

AS400

Job description

Ascensus is seeking a detail-oriented Billing Associate to ensure timely and accurate monthly invoicing for all plans and termination plan processing. You will audit invoices, reconcile fees per service agreements, and handle special requests while maintaining Sarbanes-Oxley compliant procedures.

The role requires 3–5 years' experience with PC software, MS Office, and familiarity with AS400. Strong communication and organizational skills are essential in a fast-paced, team environment.