Billing Specialist (Medical)

Ascensus; Pennsylvania; On-site; USD 42,000 - 65,000; Full time

Job summary

Ascensus in the United States is seeking a detail‑oriented invoicing professional to ensure timely monthly invoicing for all plans and termination plans. You will audit invoices, reconcile fees to service agreements, and handle special or partner invoices, while supporting internal controls and data integrity in a fast-paced environment.

The role requires 3–5 years of experience with PC and MS Office, with AS400 experience preferred.

Qualifications

• Bachelor’s degree in accounting/finance or equivalent combination of training and experience preferred.
• 3-5 years experience with PCs and MS Office software applications.
• Experience with AS400 is preferred but not required.
• Detail oriented with strong organizational and time management skills.
• Strong written and verbal communication skills.

Responsibilities

• Prepare monthly invoicing for all plans and termination plans.
• Audit monthly asset and non-asset based invoices for accuracy and completeness.
• Reconcile fees with service agreements and prepare fee processing requests.
• Handle special invoice and manual invoice requests.
• Prepare and review partner level invoices, if applicable.
• Reconcile payments via check and process to lockbox.
• Review service agreements for final invoicing of recordkeeping, miscellaneous and termination fees.
• Process internal conversions and monthly wire/ quarterly plan receivables reconciliations if applicable.
• Reconcile final payments prior to plan liquidations; request termination refunds.
• Address billing inquiries and maintain documents to meet Sarbanes-Oxley requirements.

Skills

Attention to detail

Time management

Communication

Team collaboration

Problem solving

Education

Bachelor’s degree in accounting/finance

Tools

MS Office

AS400

Job description

This position is primarily responsible for the timely and accurate monthly invoicing of all plans and the processing of termination plans.

Essential Duties and Responsibilities:

• Perform monthly audits of all asset and non-asset based invoices for accuracy and completeness.
• Reconcile fees for asset and non-asset based plans to those fees listed in the service agreements.
• Prepare fee processing requests based on service and compensation agreement terms.
• Handle special invoice and manual invoice requests.
• Prepare and review partner level invoice (s), if applicable.
• Reconcile any payments received by check and process to lockbox.
• Review service agreements for final invoicing of recordkeeping, miscellaneous and termination fees.
• Process internal conversions.
• Prepare monthly wire and quarterly plan receivable reconciliations, if applicable.
• Reconcile final payments prior to plan liquidations.
• Request termination refunds.
• Address & resolve internal and external (i.e. Alliance Partner) billing and Finance inquiries, including invoice and report requests.
• Assist with updating address/phone changes, update billing systems as needed.
• Create and maintain documents/procedures as needed to meet Sarbanes - Oxley requirements.
• Perform other duties and special projects as assigned by management.
• Responsible for protecting, securing, and proper handling of all confidential data held by Ascensus to ensure against unauthorized access, improper transmission, and/or unapproved disclosure of information that could result in harm to Ascensus or our clients.
• The I-Client philosophy and the Core Values of People Matter, Quality First and Integrity Always® should be visible in your actions on a day to day basis showing your support of our organizational culture.

We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.

Minimum Requirements:

• Bachelor’s degree in accounting/finance or equivalent combination of training and experience preferred.
• 3-5 years experience with PC’s and MS Office software applications
• Experience with AS400 is preferred but not required.
• Detail oriented with strong organizational and time management skills.
• Strong written and verbal communication skills
• Strong interpersonal skills with internal and external clients
• Ability to handle multiple priorities and meet deadlines
• Ability to work independently as well as with a team in a fast-paced environment.
• Basic understanding of auditing concepts, account reconciliation skills and math skills.
• Proven problem solving skills, along with an ability to quickly comprehend and analyze data.

Be aware of employment fraud. All email communications from Ascensus or its hiring managers originate from @ascensus.com or @futureplan.com email addresses. We will never ask you for payment or require you to purchase any equipment. If you are suspicious or unsure about validity of a job posting, we strongly encourage you to apply directly through our website.