Billing & Invoicing Specialist

Morgan, Lewis & Bockius LLP; New York (NY); Hybrid; USD 79,000 - 110,000; Full time

Job summary

Morgan, Lewis & Bockius LLP in New York, NY seeks a Firm Billing Coordinator to support firm-wide billing. Under minimal supervision, you will ensure accurate and timely client bills for assigned matters and assist Partners with managing client inventories and billing setup.

Responsibilities include matter setup, eBilling, reviewing time and cost entries, submitting invoices, monitoring eBilling rejections, and coordinating with clients on payment status.

Qualifications

• Bachelor’s degree from a four-year college or university and a minimum of five (5) years of 3E/Elite billing experience.
• Experience with electronic billing, including eBilling Hub and various eBilling vendor platforms.
• Proficiency with Microsoft Outlook, Word, Excel, and PDF software.
• Strong attention to detail, organizational skills, and customer service skills.
• Strong written and verbal communication and interpersonal skills.
• Self-starter with the ability to manage multiple priorities and competing demands.
• Strong problem-solving, project management, planning, and organizational skills.
• Ability to work effectively as part of a team and adapt to changing priorities.

Responsibilities

• Support Partners by managing all aspects of billing for assigned clients and matters.
• Review matter setups to ensure compliance with client rate agreements and outside counsel guidelines.
• Facilitate setup and reporting for budgets, alternative fee arrangements, and accrual requests, with support from Firm Finance for more complex reporting requirements.
• Review time and cost entries for compliance with client and matter requirements, including block billing, task codes, and summer associate time; elevate issues to Partners as appropriate.
• Submit new timekeeper approvals for e-billed clients and communicate with clients regarding new matters and eBilling requirements.
• Complete billing for assigned clients and ensure successful submission of invoices through applicable eBilling vendor systems.
• Monitor eBilling submissions and assist with resolving invoice rejections.
• Contact clients regarding past‑due receivables and partner with the Collections Department to resolve collection issues.
• Review monthly reports with Partners to identify overdue billing and collections and ensure current proformas are generated.
• Distribute month‑end proformas to appropriate Partners.
• Contact new clients to review billing and payment procedures and coordinate special billing requests.
• Proactively support new Partners with client agreements, rate setup, billing procedures, and required billing system setups.
• Exercise sound judgment and discretion when responding to Partner requests and interacting with team members, clients, and senior management.
• Maintain strict confidentiality of financial and systems‑related information.

Skills

Billing experience

eBilling

Attention to detail

Customer service

Time management

Communication

Education

Bachelor's degree

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

PDF software

Job description

Morgan, Lewis & Bockius LLP in New York, NY seeks a Firm Billing Coordinator to support firm-wide billing. Under minimal supervision, you will ensure accurate and timely client bills for assigned matters and assist Partners with managing client inventories and billing setup.

Responsibilities include matter setup, eBilling, reviewing time and cost entries, submitting invoices, monitoring eBilling rejections, and coordinating with clients on payment status.