Billing Coordinator — Hybrid Firm (eBilling & Client Billing)

Morgan, Lewis & Bockius LLP; City of Rochester (NY); Hybride; USD 79 000 - 110 000; Plein temps

Avantages offerts par ce poste

401(k) eligibility

Medical benefits

Paid time off

Résumé du poste

Morgan, Lewis & Bockius LLP is seeking a Billing Coordinator to support firm-wide billing functions. Under minimal supervision, you will ensure accurate, timely client bills and assist Partners with client inventories and matter setups.

Responsibilities include reviewing time and cost entries for compliance, managing eBilling submissions, coordinating budgets and reports, and communicating with clients on billing requirements. The role offers a hybrid schedule with Hartford or New York locations.

Qualifications

• Bachelor's degree from a four-year college or university and a minimum of five years of 3E/Elite billing experience, or an equivalent combination of education and experience.
• Experience with electronic billing, including eBilling Hub and various eBilling vendor platforms.
• Proficiency with Microsoft Outlook, Word, Excel, and PDF software.
• Strong attention to detail, organizational skills, and customer service skills.
• Strong written and verbal communication and interpersonal skills.
• Self-starter with the ability to manage multiple priorities and competing demands.

Responsabilités

• Support Partners by managing all aspects of billing for assigned clients and matters.
• Review matter setups to ensure compliance with client rate agreements and outside counsel guidelines.
• Facilitate setup and reporting for budgets, alternative fee arrangements, and accrual requests.
• Review time and cost entries for compliance with client and matter requirements, including block billing, task codes, and summer associate time; elevate issues to Partners as appropriate.
• Submit new timekeeper approvals for e-billed clients and communicate with clients regarding new matters and eBilling requirements.
• Complete billing for assigned clients and ensure successful submission of invoices through applicable eBilling vendor systems.
• Monitor eBilling submissions and assist with resolving invoice rejections.
• Contact clients regarding past-due receivables and partner with the Collections Department to resolve collection issues.
• Review monthly reports with Partners to identify overdue billing and collections and ensure current proformas are generated.
• Distribute month-end proformas to appropriate Partners.
• Contact new clients to review billing and payment procedures and coordinate special billing requests.
• Proactively support new Partners with client agreements, rate setup, billing procedures, and required billing system setups.
• Exercise sound judgment and discretion when responding to Partner requests and interacting with team members, clients, and senior management.
• Maintain strict confidentiality of financial and systems-related information.

Connaissances

Billing experience

eBilling process understanding

Detail-oriented

Communication skills

Multitasking

Formation

Bachelor's degree

Outils

eBilling hubs

Microsoft Outlook

Microsoft Word

Microsoft Excel

PDF software

Description du poste

Morgan, Lewis & Bockius LLP is seeking a Billing Coordinator to support firm-wide billing functions. Under minimal supervision, you will ensure accurate, timely client bills and assist Partners with client inventories and matter setups.

Responsibilities include reviewing time and cost entries for compliance, managing eBilling submissions, coordinating budgets and reports, and communicating with clients on billing requirements. The role offers a hybrid schedule with Hartford or New York locations.