Billing & Finance Coordinator

The Hollister Group; Boston (MA); On-site; USD 70,000 - 77,000; Full time

Job summary

The Hollister Group seeks a meticulous Billing and Finance Coordinator to join our Boston-area team. The role covers legal billing, accounts payable/receivable, and administration, with focus on accuracy, organization, and timely processing.

You will manage monthly billing for attorneys, maintain spreadsheets, support notarization processes, and collaborate with the Billing Team and Managing Director to improve procedures and reporting. Local candidates only, onsite in Boston, MA.

Qualifications

• 1–3 years of experience in professional services or law firm environments.
• Bookkeeping experience is a plus.
• Proficiency in Microsoft Office, especially Excel.
• Strong numerical aptitude and attention to detail.
• Excellent communication and prioritization abilities.
• Ability to work independently and meet deadlines.

Responsibilities

• Monthly legal billing for an assigned group of attorneys.
• Process accounts payable, accounts receivable, and firm credit card transactions.
• Update billing and financial spreadsheets.
• Facilitate document notarization processes, with firm-covered expenses.
• Collaborate to streamline billing procedures and improve accuracy.
• Assist Managing Director and Billing Team with administrative tasks.

Skills

Attention to detail

Communication skills

Organizational skills

Numerical aptitude

Independent work

Tools

Microsoft Excel

Job description

Our client, a reputable and well-established law firm, is looking to add a Billing and Finance Coordinator to its dynamic team. We are looking for an organized candidate who is eager to learn, highly-organized and detail-oriented with an interest in law and ability to handle tasks across multiple disciplines, including Billing, Accounts Payable, Accounts Receivable, and Administration.

Compensation: $70-77,000 annually

**rate listed not guaranteed – potential offers vary based on experience level, qualifications, and internal equity and may be outside of this range.**

Candidates must be local to the area as this is a direct-hire opportunity onsite in Boston, MA.

Responsibilities:

• Monthly legal billing for an assigned group of attorneys
• Processing accounts payable, accounts receivable and firm credit card transactions
• Updating billing and financial spreadsheets
• Facilitate document notarization processes as required, with firm-covered expenses
• Collaborate with colleagues to streamline billing procedures and enhance accuracy
• Assisting the Firm’s Managing Director and other members of the Billing Team with administrative tasks, as needed

Qualifications:

• 1-3 years of experience working in professional services or law firm environments, with bookkeeping experience considered a plus
• Highly proficient in Microsoft Office Suite, particularly Excel
• Exhibit strong numerical aptitude and comfort working with figures
• Show exceptional attention to detail and excellent communication skills
• Maintain excellent organizational and prioritization abilities
• Possess a solid work ethic, with a commitment to delivering high-quality results
• Capable of working independently, managing deadlines, and functioning effectively within a team

Our Commitment to Inclusion & Belonging:

The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.