Client Accounting Specialist

Buchanan Legal Professional Services; Boston (MA); Hybrid; USD 70,000 - 90,000; Full time

Job summary

A prestigious global law firm is seeking a Client Accounting Specialist to join their finance team. This hybrid role in Boston involves managing client and matter billing, ensuring accuracy in invoice formats, and monitoring accounts receivable. Candidates should have at least 5 years of legal billing experience with a strong proficiency in Aderant Expert. Exceptional attention to detail and effective communication skills are essential. The firm fosters a collaborative environment with a focus on process improvements and a positive client experience.

Qualifications

• Minimum of 5 years of legal billing experience with automated billing systems.
• Strong proficiency with Aderant Expert (CMS).
• Exceptional attention to detail and analytical skills.
• Excellent verbal and written communication skills.
• Proven ability to manage multiple priorities in a fast-paced environment.
• Collaborative team player embracing process improvements.

Responsibilities

• Oversee client and matter billing accurately.
• Produce and distribute prebills and final invoices.
• Monitor accounts receivable and implement collection strategies.
• Maintain detailed client records in Aderant Expert.
• Analyze billing data to identify trends and recommend improvements.
• Collaborate with cross-functional teams to ensure seamless operations.

Skills

Legal billing experience

Proficiency with Aderant Expert (CMS)

Attention to detail

Analytical skills

Organizational abilities

Communication skills

Tools

Aderant Expert (CMS)

Job description

Our client, a prestigious global law firm, is seeking an experienced Client Accounting Specialist to join their dynamic finance team and manage the financial aspects of a portfolio of clients. This role will be hybrid in Boston.

Key Responsibilities

• Oversee client and matter billing, ensuring rates, discounts, invoice formats, and special requirements are accurately applied in line with engagement terms and billing guidelines.
• Produce, review, and distribute prebills and final client invoices accurately and on schedule, coordinating with attorneys and support staff as needed.
• Monitor accounts receivable, follow up on outstanding balances, resolve client disputes, and implement collection strategies to maintain cash flow.
• Maintain detailed and up-to-date client records in Aderant Expert (CMS), CET, and iManage, assisting attorneys and clients with billing inquiries or special requests.
• Analyze billing and collections data to identify trends, troubleshoot issues, and recommend process improvements to increase efficiency and accuracy.
• Collaborate closely with cross-functional teams, including secretaries, cash receipts, and finance management, to ensure seamless billing and collections operations.
• Contribute ideas for system enhancements, workflow improvements, and best practices to elevate client service and internal processes.

Qualifications

• Minimum of 5 years of legal billing experience with automated billing systems.
• Strong proficiency with Aderant Expert (CMS)
• Exceptional attention to detail, analytical and troubleshooting skills, and strong organizational abilities.
• Excellent verbal and written communication skills, with the ability to interact effectively with attorneys, staff, and clients.
• Proven ability to manage multiple priorities in a fast-paced, deadline-driven environment.
• Collaborative team player who embraces process improvements and continuous learning.