Billing Coordinator - Public & Private Invoicing

Greenman-Pedersen, Inc.; Fairfax (VA); On-site; USD 38,000 - 52,000; Full time

Job summary

Greenman-Pedersen, Inc. in Fairfax, VA is seeking a Junior Billing Coordinator to support invoicing for diverse public and private clients. You will collaborate across departments, handle AR, and assist with DBE/MBE reporting while leveraging Excel, Word, and Deltek tools.

Ideal candidates have 3–5 years invoicing experience in building systems engineering or architecture environments, strong communication, and the ability to work independently in a fast-paced setting.

Qualifications

• 3–5 years invoicing public and private clients in building systems engineering/architecture.
• Experience with cost plus, fixed fee, lump sum, and loaded rate/timecard billing.
• Proficient in Excel, Word, and Adobe Acrobat software.
• Deltek Vision or Vantagepoint knowledge preferred; Access experience is a plus.
• Excellent communication, problem-solving, and organizational skills.
• Ability to work independently as well as collaboratively.

Responsibilities

• Prepare draft and final invoices for a wide variety of public and private clients within the building systems engineering and/or architecture industries.
• Invoicing across State, County and Local Agencies, Federal Government, Private Companies and Individuals; DBE/MBE reporting.
• Accounts Receivable collections and project financial auditing.

Skills

Communication skills

Problem-solving

Organizational skills

Team collaboration

Independent work

Tools

Microsoft Excel

Microsoft Word

Adobe Acrobat

Deltek Vision

Deltek Vantagepoint

Access

Job description

Greenman-Pedersen, Inc. in Fairfax, VA is seeking a Junior Billing Coordinator to support invoicing for diverse public and private clients. You will collaborate across departments, handle AR, and assist with DBE/MBE reporting while leveraging Excel, Word, and Deltek tools.

Ideal candidates have 3–5 years invoicing experience in building systems engineering or architecture environments, strong communication, and the ability to work independently in a fast-paced setting.