Billing Coordinator & Invoicing Specialist

Pt Holdings USA; Lexington (SC); On-site; USD 40,000 - 60,000; Full time

Job summary

Whaley Foodservice in the United States is seeking a Coordinator, Billing Specialist to provide admin and operational support for service billing and invoice processing. You will review service activity, prepare accurate invoices, and monitor billing queues to keep accounts current.

The role collaborates with branch staff, service operations, customers, and Finance & Accounting to ensure billing is complete and compliant with customer agreements.

Qualifications

• Two years minimum experience in billing or AR support.
• Associate degree or equivalent is required.
• Strong data-entry accuracy and attention to detail.
• Experience reviewing documents and resolving discrepancies.

Responsibilities

• Review service calls and work orders for billing readiness and accuracy.
• Prepare and submit invoices within established timelines.
• Monitor billing queues and resolve discrepancies with internal teams.
• Assist with data entry across service management and billing systems.

Skills

Attention to detail

Billing processing

Organization

Time management

Problem solving

Communication

Customer service

Multitasking

Team collaboration

Education

Associate degree or equivalent

Tools

Microsoft Excel

Outlook

ERP systems

Billing portals

Service management systems

Job description

Whaley Foodservice in the United States is seeking a Coordinator, Billing Specialist to provide admin and operational support for service billing and invoice processing. You will review service activity, prepare accurate invoices, and monitor billing queues to keep accounts current.

The role collaborates with branch staff, service operations, customers, and Finance & Accounting to ensure billing is complete and compliant with customer agreements.