Billing Coordinator

Communications Construction Group, LLC; West Chester (Chester County); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Weekly Paychecks

Paid Time Off

Parental Leave, Holidays

401(k) with Company Match

Stock Purchase Plan

Education Reimbursement

Legal Insurance

Discounts on gym memberships

Job summary

Communications Construction Group, LLC is seeking a Billing Coordinator to ensure accurate and timely processing of invoices while supporting accounts receivable functions. The role collaborates with field personnel, supervisors, and customers to maintain billing accuracy and compliance, reporting to the West Chester, PA office for periodic meetings and training.

Responsibilities include invoicing within 24 hours, PO validation, AR follow-up, and cross-team coordination.

Qualifications

• Previous experience in billing, accounts receivable, or administrative support preferred.
• Strong attention to detail and accuracy.
• Excellent problem-solving skills.
• Proficiency in Microsoft Excel and/or Google Sheets.
• Ability to prioritize tasks and meet strict deadlines.
• Strong verbal and written communication skills.
• Prior experience with SAP is a plus.

Responsibilities

• Process invoices within 24 hours of receiving complete and approved documentation.
• Manually enter invoices into customer systems accurately and in a timely manner.
• Verify billing details, purchase orders, and supporting documentation prior to submission.
• Keep track of purchase orders to ensure proper billing alignment.
• Stay current with customer billing procedures and requirements.
• Follow up on unbilled invoices to ensure timely processing.
• Monitor and follow up on AR invoices to support timely collections.
• Communicate invoice rejections or discrepancies promptly and work toward resolution.
• Communicate regularly with field personnel to obtain required documentation and clarify discrepancies.
• Complete assigned tasks and special projects as directed by supervisor.
• Work collaboratively with internal teams to ensure accurate and efficient billing operations.
• Maintain professional communication with customers when necessary.
• Update billing reports and spreadsheets in Excel or Google Sheets accurately and timely.
• Maintain organized digital records of invoices and related documentation.
• Track billing status and deadlines to ensure compliance with company standards.

Skills

Attention to detail

Excel/Google Sheets

Verbal and written communication

Billing/accounts receivable

SAP (plus)

Tools

Excel

Google Sheets

SAP

Job description

Discover a more connected career

The Billing Coordinator is responsible for ensuring accurate and timely processing of invoices while supporting accounts receivable functions. This role requires strong attention to detail, problem-solving skills, and the ability to meet strict deadlines. The Billing Coordinator works closely with field personnel, supervisors, and customers to ensure billing accuracy and compliance with company and client procedures.

• This position requires the employee to be able to report to our office in West Chester, PA for periodic meetings and training.
• Weekly Paychecks
• Paid Time Off, Parental Leave, and Holidays
• 401(k) w/ Company Match
• Stock Purchase Plan
• Education Reimbursement
• Legal Insurance
• Discounts on gym memberships, pet insurance, and much more!

Discover a more connected career

The Billing Coordinator is responsible for ensuring accurate and timely processing of invoices while supporting accounts receivable functions. This role requires strong attention to detail, problem-solving skills, and the ability to meet strict deadlines. The Billing Coordinator works closely with field personnel, supervisors, and customers to ensure billing accuracy and compliance with company and client procedures.

• This position requires the employee to be able to report to our office in West Chester, PA for periodic meetings and training.

Connecting You To Great Benefits

• Weekly Paychecks
• Paid Time Off, Parental Leave, and Holidays
• Insurance (including medical, prescription drug, dental, vision, disability, life insurance)
• 401(k) w/ Company Match
• Stock Purchase Plan
• Education Reimbursement
• Legal Insurance
• Discounts on gym memberships, pet insurance, and much more!

What You’ll Do

Invoice Processing & Billing

• Process invoices within 24 hours of receiving complete and approved documentation
• Manually enter invoices into customer systems accurately and in a timely manner
• Verify billing details, purchase orders, and supporting documentation prior to submission
• Keep track of purchase orders to ensure proper billing alignment
• Stay current with customer billing procedures and requirements

Accounts Receivable & Follow-Up

• Follow up on unbilled invoices to ensure timely processing
• Monitor and follow up on AR invoices to support timely collectionsParticipate in unbilled meetings as needed to provide updates and resolve issues
• Communicate invoice rejections or discrepancies promptly and work toward resolution

Communication & Coordination

• Communicate regularly with field personnel to obtain required documentation and clarify discrepancies
• Complete assigned tasks and special projects as directed by supervisor
• Work collaboratively with internal teams to ensure accurate and efficient billing operations
• Maintain professional communication with customers when necessary

Reporting & Administrative Duties

• Update billing reports and spreadsheets in Excel or Google Sheets accurately and timely
• Maintain organized digital records of invoices and related documentation
• Track billing status and deadlines to ensure compliance with company standards

IND1

What You’ll Need

• Previous experience in billing, accounts receivable, or administrative support preferred
• Strong attention to detail and accuracy
• Excellent problem-solving skills
• Proficiency in Microsoft Excel and/or Google Sheets
• Ability to prioritize tasks and meet strict deadlines
• Strong verbal and written communication skills
• Prior experience with SAP is a plus

Why grow your career with us

Your career here is more than just a job — it's your pathway to opportunity. Our hands‑on training, supportive environment, and responsive leadership connect you to work with purpose. Our commitment to you extends beyond professional development to a safety‑first culture that ensures you can do what you do best, with peace of mind.

Building stronger solutions together

Our company is an equal‑opportunity employer — we are committed to providing a work environment where everyone can thrive, grow, and feel connected.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.