Admin Billing Specialist

Bigham Cable Construction; Macon (GA); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Weekly Paychecks

Paid Time Off

401(k) with Company Match

Stock Purchase Plan

Education Reimbursement

Legal Insurance

Discounts on gym memberships

Job summary

Bigham Cable Construction in Macon, GA seeks a detail‑driven Project Coordinator to support field operations, financial tracking, and client billing. This in‑office role involves collaborating daily with field teams, supervisors, and accounting to review logs, prepare invoices, and maintain accurate project records.

Ideal candidates have 2+ years in project coordination or billing, strong Excel skills, and a meticulous, team‑oriented approach.

Qualifications

• Detail-oriented with strong accuracy in data entry and documentation.
• Proven ability to work effectively in a team and collaborate with field, accounting, and project staff.
• Excellent written and verbal communication skills and ability to prioritize multiple tasks.

Responsibilities

• Review daily production reports, timesheets, and work logs to verify accuracy before billing.
• Enter and maintain project data, labor hours, and production units in spreadsheets and internal systems.
• Prepare, submit, and track client invoices based on completed work and contract requirements.
• Reconcile billing, hours, and work documentation; resolve discrepancies with field teams and supervisors.
• Set up new projects and purchase orders in the billing system and maintain contract files.
• Support payroll coding by confirming time entries are aligned with job tasks and cost codes.
• Monitor project status, timelines, and documentation to ensure timely billing and closeout.
• Create and organize project folders, records, lien waivers, permits, and closeout packages.
• Communicate with field staff, accounting, vendors, and customers regarding project updates and billing inquiries.
• Maintain accurate spreadsheets and tracking tools for production, job costs, and invoicing schedules.
• Assist with accounts receivable follow-ups and help resolve outstanding invoice issues.
• Prepare reports and provide administrative support to project managers and leadership.

Skills

Detail oriented

Team oriented

Strong communication

Education

High school diploma or equivalent

Associate or bachelor’s degree a plus

Tools

Excel

Google Sheets

Job description

Monday - Friday

We’re looking for a detail driven & team oriented Project Coordinator who enjoys working with people and numbers. This is an in-office role where you’ll play a key part in keeping projects running smoothly by ensuring work is accurately tracked, organized, and billed to our clients. You’ll collaborate daily with field teams, supervisors, and accounting to review work logs, prepare invoices, and maintain accurate project records. If you enjoy solving problems, staying organized, and getting the details right, this role offers the opportunity to make a real impact while supporting field operations, delivering excellent service to our customers, and growing your skills in project coordination, financial tracking, and client communication.

• Weekly Paychecks
• Paid Time Off, Parental Leave, and Holidays
• 401(k) w/ Company Match
• Stock Purchase Plan
• Education Reimbursement
• Legal Insurance
• Discounts on gym memberships, pet insurance, and much more!

Discover a more connected career

Project Coordinator

Monday - Friday

We’re looking for a detail driven & team oriented Project Coordinator who enjoys working with people and numbers. This is an in-office role where you’ll play a key part in keeping projects running smoothly by ensuring work is accurately tracked, organized, and billed to our clients. You’ll collaborate daily with field teams, supervisors, and accounting to review work logs, prepare invoices, and maintain accurate project records. If you enjoy solving problems, staying organized, and getting the details right, this role offers the opportunity to make a real impact while supporting field operations, delivering excellent service to our customers, and growing your skills in project coordination, financial tracking, and client communication.

Connecting You To Great Benefits

• Weekly Paychecks
• Paid Time Off, Parental Leave, and Holidays
• Insurance (including medical, prescription drug, dental, vision, disability, life insurance)
• 401(k) w/ Company Match
• Stock Purchase Plan
• Education Reimbursement
• Legal Insurance
• Discounts on gym memberships, pet insurance, and much more!

What You’ll Do

• Review daily production reports, timesheets, and work logs to verify accuracy before billing
• Enter and maintain project data, labor hours, and production units in spreadsheets and internal systems
• Prepare, submit, and track client invoices based on completed work and contract requirements
• Reconcile billing, hours, and work documentation; resolve discrepancies with field teams and supervisors
• Set up new projects and purchase orders in the billing system and maintain contract files
• Support payroll coding by confirming time entries are aligned with job tasks and cost codes
• Monitor project status, timelines, and documentation to ensure timely billing and closeout
• Create and organize project folders, records, lien waivers, permits, and closeout packages
• Communicate with field staff, accounting, vendors, and customers regarding project updates and billing inquiries
• Maintain accurate spreadsheets and tracking tools for production, job costs, and invoicing schedules
• Assist with accounts receivable follow-ups and help resolve outstanding invoice issues
• Prepare reports and provide administrative support to project managers and leadership
• Handle confidential information with professionalism and strong attention to detail

What You’ll Need

• High school diploma or equivalent required; associate or bachelor’s degree a plus
• Ability to pass pre-employment screening
• 2+ years of experience in project coordination, billing, accounting support, or administrative role (construction/telecom/utilities preferred)
• Strong Excel/Google Sheets ability (data entry, formulas, reporting)
• Comfortable working in-office daily and supporting field and accounting teams
• Excellent attention to detail and accuracy working with numbers and documentation
• Ability to read, understand, and process purchase orders, production reports, and time entry data
• Strong organization and time management skills with the ability to meet deadlines
• Clear and professional communication skills, both written and verbal
• Ability to identify and resolve billing discrepancies and data issuesExperience using project management or billing software preferred
• Reliable, dependable, and able to handle confidential information

Why grow your career with us

Your career here is more than just a job — it's your pathway to opportunity. Our hands-on training, supportive environment, and responsive leadership connect you to work with purpose. Our commitment to you extends beyond professional development to a safety-first culture that ensures you can do what you do best, with peace of mind.

Building stronger solutions together

Our company is an equal-opportunity employer — we are committed to providing a work environment where everyone can thrive, grow, and feel connected.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.