Billing Coordinator

Loeb & Loeb LLP; New York (NY); On-site; USD 60,000 - 80,000; Full time

Job summary

Loeb & Loeb LLP in New York is seeking a Billing Coordinator who will report to the Billing Manager in Los Angeles. This role includes processing billing for multiple practice groups, coordinating markdowns, and assisting attorneys with billing processes. The ideal candidate has over 5 years of law firm billing experience and possesses strong analytical and communication skills.

Professional references and a background check are required for final applicants. Loeb & Loeb is an Equal Opportunity Employer.

Qualifications

• 5+ years of law firm billing experience.
• Ability to maintain a high level of confidentiality.
• Skills in planning and organization.

Responsibilities

• Receive and process billing for attorneys across multiple practice groups.
• Coordinate and monitor markdowns, write-offs and maintenance.
• Assist attorneys with understanding billing processes.

Skills

Analytical skills

Ability to work under pressure

Strong work ethic

Communication skills

Detail-oriented

Proficiency in Microsoft Word and Outlook

Aderant experience

Job description

This position will report to the Billing Manager in Los Angeles. The Billing Coordinator will perform, provide training for and support standard billing and client accounting processes including processing proformas and client invoices, support related inquiries and reporting as needed. Will serve as a workflow coordinator and positive role model and resource for teammates.

Responsibilities

• Receive and process billing for attorneys in multiple practice groups including editing time narratives.
• Coordinate, monitor and process approved markdowns, write-offs and necessary maintenance.
• Assist attorneys and assistants in understanding billing processes, policies and procedures.
• Assist Accounts Receivable and Collections staff to resolve or prevent billing errors.
• Work closely with the billing team to report on daily activities to resolve issues before they impact billing results.
• Other duties as assigned.

Requirements

• Ability to analyze, assess possible problems, prioritize concerns and make decisions.
• Ability to perform well under pressure.
• Must be able to adapt schedule to changing environment.
• Strong work ethic, flexible, dependable, and positive attitude.
• Must be able to maintain high level of confidentiality.
• Ability to communicate effectively, orally and in writing.
• Must be a good planner who is very detail-oriented and has the ability to organize and prioritize.
• Proficient in Microsoft Word and Outlook. Elite or Aderant experience required.
• 5+ years Law Firm billing experience.

Professional business references and a background check will be required for all final applicants selected for a position. In accepting a position, it is understood that continued employment is contingent upon a satisfactory background check. A satisfactory background check is the absence of a criminal record which bears a demonstrable relationship to the applicant/employee’s suitability to perform the required duties and responsibilities of the position.

Loeb & Loeb is an Equal Opportunity Employer.