Billing Coordinator

Saicon; New York (NY); Hybrid; USD 52,000 - 76,000; Full time

Job summary

Saicon in New York City seeks a Billing Coordinator to manage all aspects of client billing, ensuring compliance with guidelines and special arrangements. You will support budgeting, forecasting, e-billing, and detailed reporting while providing exceptional service and clear written/oral communication.

A flexible overtime schedule is required for peak periods. The role requires a Bachelor's degree in Business/Accounting/Finance and 0–4 years of experience, with a hybrid work setup: at least 3

Qualifications

• Bachelor's degree in Business, Accounting or Finance preferred.
• 0-4 years of experience; hybrid NY office presence required.

Responsibilities

• Review matter setup to ensure proper coding and client billing guidelines.
• Provide budgets, forecasts and ad hoc reports to clients and management.
• Process client bills including proforma, narrative edits, codes and ledgers.
• Follow up on past due invoices with attorneys, clients and collections director.
• Submit e-bills, resolve rejections/adjustments, and work with ebilling sites.
• Serve as main point of contact for billing inquiries for attorneys, clients, and management.

Skills

Customer service

Analytical skills

Written and verbal communication

Education

Bachelor's degree in Business/Accounting/Finance

Tools

Elite/Aderant

3E

Job description

This position reports to the Supervisor of Billing in the New York Office. The Billing Coordinator will be responsible for all aspects of client billing. The candidate will also be responsible for reviewing and implementing client guidelines and special billing arrangements. The coordinator should demonstrate exemplary customer service and interpersonal skills as well as strong analytical skills and critical thinking. The candidate should also have excellent writing and oral communication skills, be self-motivated, able to work independently and multi-task. Must be flexible for overtime.

Principal Duties and Responsibilities:

• Review matter set up to ensure proper coding and compliance with client billing guidelines, including rates, task codes and ebilling. Proactively follow with timekeepers/assistants, ebilling vendor and clients as needed.
• Provide budgets, billing forecasts and ad hoc reporting to clients and management.
• Process client bills, including, but not limited to, proforma generation, narrative edits, task codes, creating ledges files.
• Proactively follow up on past due invoices, including communicating with attorneys, clients and Director of Collections.
• Submit ebills, resolve rejections/adjustments, following through until invoices are paid, working through ehub and various ebilling sites.
• Act as the main point of contact for all billing related questions or concerns for assigned attorneys, clients and management.

Position Specific Skills and Requirements:

• Experience with Elite/Aderant preferred, 3E a plus.

Education and General Requirements:

• Bachelor's degree from a four-year college or university; Business, Accounting or Finance major preferred.
• 0-4 years of experience
• Hybrid Work Schedule: Minimum of 3 days/week in the NY HHR Office