Billing Coordinator

Hughes Hubbard & Reed LLP; New York (NY); Hybrid; USD 80,000 - 90,000; Full time

Benefits offered by this job

Hybrid work schedule

Job summary

Hughes Hubbard & Reed LLP is hiring a Billing Coordinator in New York. The role focuses on client billing, adherence to guidelines, and implementing special billing arrangements. Strong writing and communication skills, customer service excellence, and the ability to multi-task are essential.

Responsibilities include reviewing matter setups for proper coding, producing budgets and forecasts, and handling ebilling with vendors. Hybrid schedule requires three days per week in-office in NY.

Qualifications

• Experience using legal billing systems and ebilling workflows.
• Strong analytical and written/oral communication skills.
• Ability to work independently and manage multiple tasks.

Responsibilities

• Review matter setup for proper coding, rates, and client guidelines.
• Provide budgets, forecasts and ad hoc reporting to clients and management.
• Process client bills including proformas, narrative edits and ledgers.
• Follow up on past-due invoices with attorneys, clients and collections leadership.
• Submit ebills and resolve rejections/adjustments until paid.
• Serve as primary billing contact for assigned attorneys and clients.

Skills

Elite/Aderant

3E knowledge

Education

Bachelor's degree in Business/Accounting/Finance

Job description

This position reports to the Supervisor of Billing in the New York Office. The Billing Coordinator will be responsible for all aspects of client billing. The candidate will also be responsible for reviewing and implementing client guidelines and special billing arrangements. The coordinator should demonstrate exemplary customer service and interpersonal skills as well as strong analytical skills and critical thinking. The candidate should also have excellent writing and oral communication skills, be self-motivated, able to work independently and multi-task. Must be flexible for overtime.

Principal Duties and Responsibilities:

• Review matter set up to ensure proper coding and compliance with client billing guidelines, including rates, task codes and ebilling. Proactively follow with timekeepers/assistants, ebilling vendor and clients as needed.
• Provide budgets, billing forecasts and ad hoc reporting to clients and management.
• Process client bills, including, but not limited to, proforma generation, narrative edits, task codes, creating ledges files.
• Proactively follow up on past due invoices, including communicating with attorneys, clients and Director of Collections.
• Submit ebills, resolve rejections/adjustments, following through until invoices are paid, working through ehub and various ebilling sites.
• Act as the main point of contact for all billing related questions or concerns for assigned attorneys, clients and management.

Position Specific Skills and Requirements:

• Experience with Elite/Aderant preferred, 3E a plus.

Education and General Requirements:

• Bachelor's degree from a four-year college or university;Business, Accounting or Finance major preferred.
• 0-4 years of experience

Target Salary Range: $80,000-$90,000

Hybrid Work Schedule: Minimum of 3 days/week in the NY HHR Office

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, national origin, age, disability, or protected veteran status. VEVRAA Federal Contractor.

As set forth in Hughes Hubbard & Reed LLP’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

Salary Range

$80,000 - $90,000 USD