Billing Coordinator

Jackson Lewis P.C.; Berkeley Heights (NJ); On-site; USD 34,000 - 48,000; Full time

Benefits offered by this job

Medical, dental, vision, life and disa

401(k) Retirement Plan

Flexible Spending and Health Savings

Firm-paid holidays, vacation and sick

Employee assistance program

Job summary

Jackson Lewis P.C. seeks a Billing Coordinator to join the accounting and billing team. The role reports to the Billing & Collections Manager and supports attorneys with prebills, invoicing, and billing inquiries.

You will ensure accuracy and compliance with billing guidelines while delivering excellent client service. The successful candidate will own prebills, enter changes, track statuses, and coordinate with staff to meet client billing expectations.

Qualifications

• Degree in Business Administration, Management, or Accounting preferred.
• 2+ years of law firm experience strongly preferred.
• Proficiency with Windows (Word, Outlook, Excel) required.
• Excellent communication skills and professional client service.
• Well organized with a collaborative team approach.

Responsibilities

• Provide excellent client service to internal and external clients.
• Own, distribute and process monthly prebills.
• Enter changes to prebills in accounting program (transfers, edits).
• Track invoice status and follow up on prebills.
• Prepare invoices and ensure proper formats, discounts, and rate data.
• Maintain billing information in accounting databases and spreadsheets.
• Respond promptly to billing inquiries from attorneys and clients.
• Generate reports and assist with accruals/budgets as needed.

Skills

Client service

Attention to detail

Communication skills

Organized / team player

Microsoft Word/Outlook/Excel

Education

Business Administration / Management / Accounting degree

Tools

Aderant

Bill Blast

E-Billing

Job description

Focused on employment and labor law since 1958, Jackson Lewis P.C.’s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients’ goals to emphasize belonging and respect for the contributions of every employee.

The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers® “Best Law Firms”.

Job Summary

This position reports to the Billing & Collections Manager and will represent the accounting department and work as a key member of the billing team while providing full-service support to attorneys on all billing questions. The Billing Coordinator will liaise with attorneys and staff to make sure changes are made accurately and in a timely manner, while partnering with account services and billing to fully understand the details and make sure best practices and billing guidelines are followed. We are seeking a positive, hard-working individual with an excellent client service approach.

Duties and Responsibilities

• Provide excellent client service to our internal and external clients
• Own, distribute and process monthly prebills
• Enter changes to prebills in accounting program - transfers, edits (narrative and numerical)
• Track invoice status, follow up on prebills not returned, matters not billed
• Ensure appropriate bill formats, discounts, rate levels and insurance information are indicated prior to preparing invoices
• Prepare invoices to submit to clients and/or third party billing vendor when applicable
• Prepare spreadsheets, manage client requirements, and understand fee arrangements
• Responsible for high level of accuracy and completeness to include ensuring any new timekeepers/matters are submitted and approved to the client
• Maintain billing information and special instructions in accounting databases and spreadsheets
• Timely response to various billing related inquiries from attorneys, clients and billing management
• Detailed invoice review, tracking invoice status, legal task coding, numerical and narrative revisions
• Generate reports, bill and payment history
• Liaise with attorneys and staff to clarify rate arrangements and override requests
• Work with the attorneys to complete accruals/budgets/status requests by client
• Collaborate with assigned EBiller to address ebilling issues
• Notify ebiller of new electronic matters opened
• Prepare non-insured client appeals for electronic invoices and troubleshoot to resolve issues
• Post electronic invoices once the client has accepted for payment

Requirements

• Degree in Business Administration, Management, or Accounting is preferred
• 2 year minimum law firm experience strongly preferred
• Knowledge of Windows environment including Microsoft Word, Outlook and Excel
• Excellent communication skills, both verbal and written, as well as the ability to provide professional customer service by phone and e-mail is required
• Well organized, positive attitude and a team player
• Knowledge of Aderant, Bill Blast, E-Billing a plus

Benefits

• Medical, dental, vision, life and disability insurance
• 401(k) Retirement Plan
• Flexible Spending and Health Savings Account
• Firm-paid holidays, vacation and sick time
• Employee assistance program and other firm benefits

For Westchester County, NY the expected hourly wage for this position is between $29.50 and $33.00. The actual compensation will be determined based on experience and other factors permitted by law.

For Albany, NY the expected hourly wage for this position is between $28.00 and $31.00. The actual compensation will be determined based on experience and other factors permitted by law.

For Illinois, the expected hourly wage for this position is between $29.50 and $33.00. The actual compensation will be determined based on experience and other factors permitted by law.

We are an equal employment opportunity employer.

All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.