Billing Coordinator

Dechert LLP; Philadelphia (Philadelphia County); On-site; USD 60,000 - 80,000; Full time

Job summary

Dechert LLP is seeking a Billing Coordinator to prepare client bills from prebills through final submission using the Aderant system. The role requires independent work to ensure timely electronic submissions and proactive issue resolution.

You will review attorney time entries, costs, and write-offs, while maintaining strong client relationships and supporting the billing team in a fast-paced environment.

Qualifications

• 3–5+ years in a legal billing position.
• Experience with Aderant, E-billing Hub, and vendor apps.
• Detail oriented with strong analytical skills.
• Ability to multi-task and meet deadlines in a fast-paced environment.
• Strong written and verbal communication skills.
• Interpersonal skills and teamwork are critical.

Responsibilities

• Generate monthly prebills, draft and final bills for attorney review.
• Review time entries for accuracy and suggest corrections.
• Review cost entries for compliance with billing guidelines.
• Ensure Partners are updated on billing issues.
• Forward invoices to e-billing and assist with submissions and rejections.
• Collaborate with Collections to follow up on aged invoices.

Skills

Analytical skills

Written & verbal communication

Interpersonal skills

Multitasking

Deadline management

Education

Associate Degree preferred

Tools

Aderant

E-billing Hub

E-billing software

Job description

This position works directly with the Partners and legal secretaries to prepare billing and electronic billing submission for assigned clients. The Billing Coordinator works independently to prepare client bills generated through the Aderant system from prebills, bill finalization, and successful electronic submission when required by the client. The candidate will possess strong analytical acumen and superior customer service.

ESSENTIAL JOB FUNCTIONS

• Generate monthly prebills, draft, and final bills for attorney’s review. Generate on-demand, transactional and closing prebills, draft and final bills in an expedited manner. Utilize specialized knowledge of client and industry standards/requirements in the preparation of bills.
• Review attorney time entries based on client and matter requirements, and suggest corrections when applicable (including resolution of block billing and task codes).
• Review cost entries for compliance with billing guidelines, and suggest corrections when applicable.
• Ensure that Partner is updated on billing related issues.
• Demonstrate solid judgement and diplomacy when executing partner requests.
• Forward invoices for e-billed clients to the Electronic Billing Team. Assist E-Billing with any issues to ensure a successful submission and assist with rejected invoices in a timely manner (two billing days).
• Work with Collections Team to ensure proactive follow-up on all aged invoices and resolution of short paid invoices.
• Respond to requests from partners and legal secretaries to troubleshoot billing problems and offer constructive solutions to reduce or eliminate billing inefficiencies.
• Obtain approved write-offs as needed.
• Provide expense detail back-up to accompany invoices as required.
• Act as a resource for other members of the Billing Department, including technical expertise on specialized billing where applicable.
• Develop and maintain a working relationship with clients when applicable.
• Other projects and duties as assigned.

QUALIFICATIONS / KSAs

• Associate Degree preferred.
• Minimum 3-5-plus years in legal billing position preferred.
• Aderant, E-billing Hub, and E-billing vendor application experience preferred.
• Detail oriented and excellent analytical skills.
• Ability to multi-task and meet deadlines in a fast-paced business environment.
• Ability to interact with legal and administrative personnel .
• Strong written and verbal communication skills.
• Interpersonal skills and working in a team environment is critical.
• Strong understanding of end-to-end billing processes, guidelines, systems, and system interfaces.