Billing Coordinator

Alexandra Geczi PLLC - Family Law; Dallas (TX); Hybrid; USD 31,684 - 37,195; Part time

Job summary

Alexandra Geczi PLLC - Family Law is seeking a detail-oriented Billing Coordinator to manage the revenue cycle from invoice creation to payment collection. Responsibilities include running the weekly billing cycle, client communication regarding financial expectations, and maintaining payment plans. The ideal candidate will have experience in legal or medical billing and must be organized and proactive. The position offers $23–$27/hr based on experience with performance bonuses, and is part-time with potential to grow into a full-time role.

Qualifications

• Experience in legal billing, medical billing, or accounts receivable.
• Comfortable making direct phone calls about money.
• Highly organized with a strong sense of deadlines.

Responsibilities

• Run the weekly billing cycle from start to finish.
• Make proactive orientation calls to every new client.
• Follow up with clients on outstanding balances.

Skills

Experience in legal billing

Comfortable making direct phone calls

Highly organized

Clio Manage experience

Proficient with Microsoft 365

Job description

We are looking for a detail-oriented, confident, and client-savvy Billing Coordinator to own our entire revenue cycle — from invoice creation through payment collection. This is not a passive billing-and-sending role. You will be the person who proactively educates clients on how our billing works, sets expectations before big events, follows up consistently to keep accounts current, and keeps our attorneys focused on legal work instead of financial logistics.

What You’ll Own

• Run the weekly billing cycle from start to finish — create invoices, manage team review, send with client case update summaries
• Make proactive orientation calls to every new client before their first invoice to explain how our billing works
• Place pre‑event calls before hearings, depositions, and mediation to set financial expectations
• Follow up with clients on outstanding balances and replenishments — consistently, professionally, and with genuine care
• Build and monitor payment plans for clients who need them
• Coordinate with our accountant on trust accounting and fund transfers
• Deliver a weekly billing report to the managing attorney with metrics, AR status, and follow‑up plans
• Own the case closure billing audit — nothing falls through the cracks when a file closes

What We’re Looking For

• Experience in legal billing, medical billing, or accounts receivable — you’ve done this work and you’re good at it
• Comfortable making direct phone calls about money — you’re empathetic, but you follow through
• Highly organized with a strong sense of deadlines — weekly billing cycles don’t move
• Clio Manage experience preferred; proficiency with any legal billing software required
• Microsoft 365 (Outlook, Excel, Teams)
• Remote‑ready: self‑directed, communicative, and able to manage your own schedule within core hours

Compensation & Schedule

$23–$27/hr based on experience, 20-30 hrs/week. Performance bonuses tied to realization rate and collections growth — the better the firm does, the more you earn. Core hours Monday through Friday within business hours; weekly billing cycle runs Monday through Wednesday. This role has a clear path to full‑time as the firm grows.