Billing Specialist

Norm Ai; New York (NY); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

401(k) with employer match

Health insurance

Job summary

Norm Law is seeking a Billing Associate to drive accurate, timely client invoicing and support the firm’s financial operations in NYC. You will collaborate with attorneys, clients, and finance teams to ensure compliant billing and efficient workflows.

The role emphasizes strong Excel/Google Workspace skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. This full-time position is based in our NYC office and offers a competitive salary and

Qualifications

• Bachelor's degree or equivalent professional experience.
• 3–5+ years of legal billing or law firm finance experience.
• Experience with legal billing systems and accounting software.
• Strong proficiency in Microsoft Excel and Google Workspace.
• Excellent organizational skills with attention to detail.
• Strong analytical and problem-solving abilities.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities while meeting deadlines.
• Ability to handle confidential financial information with discretion.
• Comfortable working in a fast-paced, evolving environment.

Responsibilities

• Prepare, review, and process client invoices per guidelines and terms.
• Review matter entries and expenses for accuracy prior to billing.
• Coordinate monthly billing cycles and ensure on-schedule delivery.
• Monitor billing status and resolve issues delaying invoices or payments.
• Partner with attorneys to review pre-bills and finalize invoices.
• Respond to billing inquiries from attorneys and clients promptly.
• Understand client billing requirements and outside counsel guidelines.
• Support onboarding of new client billing arrangements and matter setups.
• Track outstanding invoices and assist with collections with attorneys/clients.
• Reconcile billing discrepancies and maintain accurate records.
• Develop standardized billing procedures and documentation.
• Generate billing and financial reports for firm leadership.
• Maintain billing data in practice management and financial systems.
• Assist with month-end close activities related to billing.

Skills

Legal billing

Law firm finance

Excel

Google Workspace

Attention to detail

Analytical

Communication

Time management

Discretion

Fast-paced

Education

Bachelor's degree or equivalent

Tools

Legal billing systems

Accounting software

Job description

About The Role

We're hiring a Billing Associate to support the financial operations of Norm Law. This role is responsible for ensuring accurate, timely, and efficient billing processes in compliance with client‑specific requirements, while partnering closely with attorneys, clients, and the firm's finance and operations teams. You'll play a critical role in maintaining billing accuracy, improving operational workflows, and delivering an exceptional client experience through thoughtful financial administration.

Responsibilities

Billing Operations

• Prepare, review, and process client invoices in accordance with client billing guidelines and engagement terms
• Review attorney matter entries and expenses for completeness, accuracy, and compliance prior to billing
• Coordinate monthly billing cycles and ensure invoices are delivered accurately and on schedule
• Monitor billing status and proactively resolve issues that may delay invoice delivery or payment

Attorney & Client Support

• Partner with attorneys to review pre‑bills, implement edits, and finalize invoices
• Respond to billing inquiries from attorneys and clients with professionalism and urgency
• Develop a strong understanding of client‑specific billing requirements and outside counsel guidelines
• Support the onboarding of new client billing arrangements and matter setups

Accounts Receivable Support

• Track outstanding invoices and assist with collections efforts by coordinating with attorneys and clients
• Reconcile billing discrepancies and resolve payment‑related questions
• Maintain accurate billing records and supporting documentation

Process Improvement

• Work with finance and operations to identify opportunities to streamline billing workflows through automation and AI‑enabled processes
• Assist in developing standardized billing procedures and documentation
• Generate billing and financial reports as needed to support firm leadership

Administrative Support

• Maintain billing data within the firm's practice management and financial systems
• Assist with month‑end close activities related to billing
• Perform additional finance and operations projects as needed

Skills & Experience – Core

• Bachelor's degree or equivalent professional experience
• 3–5+ years of legal billing or law firm finance experience
• Experience working with legal billing systems and accounting software
• Strong proficiency in Microsoft Excel and Google Workspace
• Excellent organizational skills with exceptional attention to detail
• Strong analytical and problem‑solving abilities
• Excellent written and verbal communication skills
• Ability to manage multiple priorities while meeting deadlines
• Ability to handle confidential financial information with discretion
• Comfortable working in a fast‑paced, evolving environment

Skills & Experience – Pluses

• Experience billing for sophisticated corporate or financial services clients
• Familiarity with legal e‑billing platforms (e.g., Legal Tracker, CounselLink, Tymetrix, Serengeti)
• Experience with law firm practice management or accounting systems
• Experience leveraging AI tools to improve finance and operational workflows
• Experience in a high‑growth startup or rapidly scaling professional services organization

Comp And Benefits

$90,000 – $120,000 a year

The range displayed in this job posting reflects the minimum and maximum target for new hire salary for this position. Within the range, individual pay is determined by various factors, including job‑related skills (as uncovered during the interview process), experience, and relevant education or training. Please note that the compensation details listed here reflect the base salary only and do not include equity or benefits. We offer a competitive salary along with equity compensation. Our comprehensive benefits package includes a 401(k) plan with an employer match. Employees enjoy top‑tier insurance coverage, encompassing health, dental, hospital, accident, and vision plans. You'll thrive in our fast‑paced learning environment where professional growth is constant.

This role will be 5 days a week in our NYC office located at 1 World Trade.