Billing Coordinator

Phillips Lytle LLP; Buffalo (NY); On-site; USD 28,000 - 34,000; Full time

Job summary

Phillips Lytle LLP is seeking a Billing Coordinator to manage computerized billing, generate invoices, and ensure accurate and timely billing across client engagements. You will collaborate with clients and internal teams to support financial accuracy and superior service.

The role requires a Bachelor’s degree in a related field and at least 3 years of billing or finance experience; experience with legal billing systems (Aderant or similar) and strong MS Office skills are a plus.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred.
• Minimum of 3 years of experience in billing or a related finance role. Legal experience is a plus.

Responsibilities

• Generate and issue accurate invoices to clients based on contracts and service records.
• Monitor and manage billing accounts for timely, accurate billing.
• Serve as primary contact for billing inquiries and communicate with clients to ensure smooth processing of payments.
• Maintain detailed and accurate billing records and update account information in the accounting system.
• Perform regular reconciliation of billing records with payment receipts and AR ledgers.
• Prepare and analyze billing reports and present findings to management.
• Ensure billing practices comply with policies and regulations.
• Identify and implement improvements to billing processes and procedures.
• Uphold the firm’s reputation by delivering superior outcomes and value to every client and matter.
• Performs other duties as assigned.

Education

Bachelor’s degree in Accounting, Finance, Business Administration, or a related field

Tools

Aderant or similar accounting systems

Microsoft Office Suite

Electronic billing systems

Job description

Job Summary

The Billing Coordinator is responsible for computerized billing using practice software and various electronic billing sites. They will be responsible for managing the billing process, ensuring accurate and timely invoicing, and maintaining effective communication with clients and internal teams. The Billing Coordinator will play a key role in ensuring financial accuracy and customer satisfaction.

Essential Duties And Responsibilities

• Generate and issue accurate invoices to clients based on sales agreements, contracts, and service records. Ensure invoices are complete and comply with company policies and client requirements.
• Monitor and manage billing accounts to ensure timely and accurate billing. Address and resolve any billing discrepancies or issues in a prompt and professional manner.
• Serve as a primary point of contact for billing inquiries. Communicate with clients to provide clarification, address concerns, and ensure smooth processing of payments.
• Maintain detailed and accurate billing records, including invoices, payment receipts, and correspondence. Update account information and track billing statuses in the accounting system.
• Perform regular reconciliation of billing records with payment receipts and accounts receivable ledgers. Identify and investigate discrepancies, making necessary adjustments.
• Prepare and analyze billing reports, including outstanding invoices, aging reports, and revenue summaries. Present findings to management and recommend improvements as needed.
• Ensure all billing practices adhere to company policies, industry regulations, and accounting standards. Stay updated on changes in billing regulations and implement necessary adjustments.
• Identify and recommend improvements to billing processes and procedures to enhance efficiency and accuracy. Implement best practices to streamline billing operations.
• Uphold the firm’s reputation as the premier source for sophisticated legal counsel by delivering superior outcomes, service, and value to every client and matter.
• Performs other duties as assigned.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred.
• Minimum of 3 years of experience in billing or a related finance role. Legal experience is a plus.

Knowledge, Skills And Abilities

• Strong understanding of billing procedures and accounting principles.
• Proficiency in Microsoft Office Suite and electronic billing. Experience with Aderant or similar accounting systems is a plus.
• Excellent communication and negotiation skills.
• Strong organizational and time-management abilities.
• Ability to handle sensitive information with confidentiality.
• Ability to work independently and as part of a team.
• Strong analytical and problem-solving skills.
• Capability to manage multiple priorities and meet deadlines under pressure.

This position is anticipated to pay the range of $20-$24.75/hour, depeding on experience.