Billing Coordinator

JOHNLEONARD; Boston (MA); On-site; USD 60,000 - 75,000; Full time

Job summary

JOHN LEONARD in Boston is seeking a detail-oriented Billing Coordinator to support its accounting team. The role requires 2+ years of billing experience, preferably in a law firm, and strong attention to detail to ensure accurate and timely client billing.

Schedule is full-time, Monday–Friday, 9–5, with cross-department collaboration. You will manage daily billing workflows, review pre-bills, process adjustments, and resolve discrepancies while maintaining client/matter profiles and posting

Qualifications

• 2+ years of billing experience, preferably in a law firm or professional services environment.
• Strong attention to detail with exceptional organizational and time management skills.
• Ability to manage multiple priorities and meet deadlines.
• Excellent written and verbal communication skills.
• Strong analytical and problem-solving abilities.
• Proficiency in Microsoft Excel and Microsoft Office.
• Experience with Elite, Aderant, or similar legal billing software is a plus.
• Ability to build positive working relationships across departments.

Responsibilities

• Manage and process daily billing workflow requests with accuracy and professionalism.
• Review, edit, and finalize pre-bills based on attorney and client requests.
• Process write-ups, write-downs, bill adjustments, and billing corrections.
• Collaborate with internal departments to ensure all services are billed accurately.
• Investigate, resolve, and respond to billing discrepancies, escalating issues as needed.
• Maintain and update client and matter billing profiles, including rate changes, exceptions, and matter closures.
• Process and post client check payments and maintain cash receipt logs.
• Post incoming credit card payments and process third-party payment requests.
• Assist with billing system implementations, data cleanup, system updates, and accounting projects.

Skills

Billing experience

Detail-oriented

Time management

Communication skills

Analytical skills

Microsoft Excel

Microsoft Office

Legal billing software

Cross-department collaboration

Tools

Elite

Aderant

Job description

Schedule: Full-time | Monday-Friday, 9-5

Required: 2+ years of billing experience

Applicants must be authorized to work in the United States without sponsorship. This position is not eligible for employer-sponsored work authorization now or in the future.

About the Opportunity

Our client, a Boston law firm, is seeking a detail-oriented Billing Coordinator to support its accounting team. This is an excellent opportunity for a professional with legal billing experience who enjoys working in a fast-paced environment and collaborating across departments to ensure accurate and timely client billing.

Qualifications & Skills

• 2+ years of billing experience, preferably within a law firm or professional services environment
• Strong attention to detail with exceptional organizational and time management skills
• Ability to manage multiple priorities and meet deadlines
• Excellent written and verbal communication skills
• Strong analytical and problem-solving abilities
• Proficiency in Microsoft Excel and Microsoft Office
• Experience with Elite, Aderant, or similar legal billing software is a plus
• Ability to build positive working relationships across departments

Key Job Functions

• Manage and process daily billing workflow requests with accuracy and professionalism
• Review, edit, and finalize pre-bills based on attorney and client requests
• Process write-ups, write-downs, bill adjustments, and billing corrections
• Collaborate with internal departments to ensure all services are billed accurately
• Investigate, resolve, and respond to billing discrepancies, escalating issues as needed
• Maintain and update client and matter billing profiles, including rate changes, exceptions, and matter closures
• Process and post client check payments and maintain cash receipt logs
• Post incoming credit card payments and process third-party payment requests
• Assist with billing system implementations, data cleanup, system updates, and accounting projects

Founded in 1969, JOHN LEONARD, a woman-owned business, is the premier staffing choice in Boston and beyond. We provide Temporary/Contract, Direct Hire, Temp-to-Hire, and Payroll services as part of our comprehensive service offerings. JOHN LEONARD is an equal opportunity employer committed to representation, belonging, and accessibility in the workplace. All applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.