Billing Coordinator

Whitman Advisory Job Community; Hackensack (NJ); On-site; USD 54,000 - 78,000; Full time

Job summary

Whitman Advisory is seeking a Billing Coordinator for our New Jersey office. The role focuses on accurate, timely invoicing and excellent client service in a fast-paced environment.

Responsibilities include preparing invoices, electronic billing, verifying time and expenses, and collaborating with attorneys and staff to resolve billing issues. Strong Excel and billing-system experience are required.

Qualifications

• 3+ years of billing experience in a law firm or professional services.
• Experience with Elite 3E, Aderant, or similar billing systems.
• Strong Excel and Microsoft Office skills.
• Excellent organizational and time-management abilities.
• Ability to work independently in a fast-paced environment.
• Excellent communication across departments.

Responsibilities

• Prepare, review, and finalize client invoices in accordance with firm policies and client-specific billing requirements.
• Process and manage electronic billing submissions through various e-billing platforms.
• Verify the accuracy of billable time, expenses, and supporting documentation prior to invoice distribution.
• Partner with attorneys, legal support staff, and other departments to resolve billing issues and discrepancies.
• Respond to client inquiries related to invoices, account balances, and payment status.
• Process billing adjustments and write-offs in accordance with established policies.
• Handle complex billing arrangements, including split-party billing, multiple discount structures, and electronic invoice preparation.
• Manage a high volume of monthly billing activity while meeting established deadlines.
• Develop and maintain customized billing formats and templates as needed.
• Prepare recurring billing reports and assist with financial reporting for management.

Skills

Attention to detail

Time management

Tools

Elite 3E

Aderant

Excel

Job description

Whitman Advisory, on behalf of our client, is assisting in the hiring of a Billing coordinator.

Billing coordinator

Employment Type

Full-Time | On-site

Location

We are seeking an experienced Billing Coordinator to join our New Jersey office. This role is responsible for supporting the firm's billing operations by ensuring accurate and timely invoicing while maintaining exceptional service to both internal and external clients.

Key Responsibilities:

• Prepare, review, and finalize client invoices in accordance with firm policies and client-specific billing requirements.
• Process and manage electronic billing submissions through various e-billing platforms.
• Verify the accuracy of billable time, expenses, and supporting documentation prior to invoice distribution.
• Partner with attorneys, legal support staff, and other departments to resolve billing issues and discrepancies.
• Respond to client inquiries related to invoices, account balances, and payment status.
• Process billing adjustments and write-offs in accordance with established policies.
• Handle complex billing arrangements, including split-party billing, multiple discount structures, and electronic invoice preparation.
• Manage a high volume of monthly billing activity while meeting established deadlines.
• Develop and maintain customized billing formats and templates as needed.
• Prepare recurring billing reports and assist with financial reporting for management.

Qualifications:

• Minimum of 3 years of billing experience within a law firm or professional services environment.
• Experience with legal billing systems such as Elite 3E, Aderant, or comparable accounting software.
• Strong proficiency in Microsoft Office applications, particularly Excel.
• Exceptional organizational skills with the ability to prioritize competing deadlines.
• Strong attention to detail and commitment to accuracy.
• Ability to thrive in a fast-paced, deadline-driven environment while adapting to changing priorities.
• Demonstrated initiative, problem-solving abilities, and the capacity to work independently with minimal supervision.
• Excellent interpersonal and communication skills, with the ability to collaborate effectively across all levels of the organization.
• Flexibility to work additional hours as needed to meet business demands.