Billing & Collections Team Lead — Remote

Pie Insurance; United States; Remote; USD 70,000 - 85,000; Full time

Job summary

Pie Insurance seeks a Team Lead in Billing & Collections to own the non-pay lifecycle, cash application, and invoicing, ensuring accuracy and timely collections across multiple channels. You will lead a blended team including vendors and offshore partners, define SLAs, and drive improvements with Compliance and Product/Engineering.

You will partner with Accounting for month-end close, optimize Zuora workflows, and translate KPIs into actionable guidance for cross‑functional teams while

Qualifications

• 3+ years of team leadership or people management experience.
• 3+ years in billing, cash application, accounts receivable operations, or insurance operations.
• 1+ year of Premium Audit or payroll-partner remittance experience.
• 2+ years of vendor management experience.
• 1+ year of experience with data analysis and an understanding of workers' comp practices.
• LEAN Certification preferred.

Responsibilities

• Own billing accuracy, cash application, and the non-pay lifecycle.
• Own Pie's bad debt recovery rate. You'll own billing integrity across installment invoices, short-rated policies, claim deductibles, audit surcharge fees, and additional premium from mid-term endorsements or end-of-policy audits — so invoices are accurate before they become a collection problem.
• Set and enforce service-level agreements across the full collection lifecycle — from receivable handoff and outreach cadence through referral timing and final closeout — and hold your team, vendors, and BPO and offshore partners accountable to these SLAs and KPIs.
• Own cash application and partner remittance matching, and the full non-pay lifecycle — notice of cancellation, rescission, reinstatement, and termination processing — as a daily control point keeping cash, coverage, and AR reconciled.
• Own and continuously improve the work assignment across billing, remittance, cash, and non-pay queues, including BPO and offshore capacity, so unpaid installment invoices, surcharge fees, and final invoices following audit close are handled on SLA before they age into collections.
• Prioritize collection effort on a risk basis, focusing attention on the large and jumbo balances that drive the majority of exposure.
• Make sure every call, letter, and text complies with the FDCPA, Regulation F, the TCPA, and applicable state debt‑collection laws. Partner with Compliance and Legal on consent, opt‑out, and disclosure requirements.
• Serve as the top‑level point of contact for billing, cash‑application, remittance, and non‑pay issues, complaints, and escalations, acting as subject matter expert and business stakeholder advocate within Pie.
• Partner with Product and Engineering to build the systems and automations that streamline collections — automated ordering, tracking data, KPI reporting, and automated action triggers and process steps.
• Translate performance and KPI reporting produced by Pie's internal analytics team into clear, actionable guidance for your team and cross‑functional partners — this role interprets and acts on data rather than building the underlying reports.
• Track and drive continuous improvement for bad debt allowance processes, in partnership with Accounting.
• Coordinate dispute resolution cross‑functionally and identify upstream process improvements that reduce bad debt exposure.
• Ensure timely closeout for receivables before they reach collections or litigation, and a clean, documented hand‑off to the Collections team when recovery is required.
• Partner cross‑functionally to ensure trackability, visibility, and assignment inclusion for policy and collection‑handling data — the source that powers Collections KPI tracking and management.
• Monitor aging and SLA performance and make or propose escalation and hand‑off decisions based on defined thresholds, in partnership with the Team Lead, Collections.
• Manage the LEAN partnership and vendor coordination
• Manage the LEAN partnership and BPO / offshore coordination for billing, cash, remittance, and money‑out work, including capacity, quality, and SLA performance.
• Collaborate with the internal Business Systems Analyst on the ongoing billing‑systems (Zuora) rollout and related billing‑automation initiatives.
• Create and maintain vendor and BPO scorecards covering timeliness, quality, accuracy, and other key operating data points — not collection recovery rates.
• Partner with vendors to design and implement quality improvements based on scorecard findings.
• Review and update vendor and BPO guidelines regularly, and communicate any changes, additions, or deletions to partners in a timely manner.
• Manage vendor billing for billing‑operations partners. Serve as the primary point of contact for those vendors on escalations and approval requests.
• Research, propose, and vet potential new billing, remittance, or BPO partners as the operating model evolves.
• Partner with the Team Lead, Collections on a defined handoff: when a balance is unpaid after cancel or termination, your team delivers complete billing history, cash activity, and policy status so Collections can pursue recovery. You do not own litigation, settlement, collection‑agency placement, or recovery‑rate targets.
• Lead and grow the billing team
• Lead, develop, and manage the performance of the billing operations team, including BPO and offshore resources — setting clear benchmarks, coaching to them, and actively managing underperformance through improvement plans up to and including offboarding.
• Develop and maintain SOPs for billing, cash application, remittance matching, dispute handling, and non‑pay processing to ensure timely handling and proper receivable closeouts or collections hand‑off.
• Establish benchmarks and KPIs for the team and individual contributors, and manage business performance and productivity.
• Drive process improvement and optimization of existing processes through Agile methodology.
• Manage onboarding, ongoing training and development, and offboarding for team members. Coordinate training strategy and identify growth areas in partnership with Enablement and Learning and Organizational Development.
• Serve as an escalation point for complex customer, agency, and partner inquiries, questions, and disputes.

Skills

Team leadership

Billing operations

Data analysis

Vendor management

Education

High school diploma or GED

Associate's or Bachelor's degree preferred

Tools

Zuora

Stripe

Salesforce

G-Suite

Job description

Pie Insurance seeks a Team Lead in Billing & Collections to own the non-pay lifecycle, cash application, and invoicing, ensuring accuracy and timely collections across multiple channels. You will lead a blended team including vendors and offshore partners, define SLAs, and drive improvements with Compliance and Product/Engineering.

You will partner with Accounting for month-end close, optimize Zuora workflows, and translate KPIs into actionable guidance for cross‑functional teams while