Billing & Collections Coordinator

shook-careers; Chicago (IL); On-site; USD 70,000 - 95,000; Full time

Job summary

shook-careers is seeking a Billing Specialist in Chicago, IL to prepare and review client invoices and support the accounting team. You will work with Billing Attorneys to ensure accurate billing and timely collection, leveraging Elite and Excel to handle complex data and reporting.

The role emphasizes attention to detail, analytical skills, and strong communication to address inquiries and coordinate with clients and attorneys. Relevant law-firm billing experience is highly valued.

Qualifications

• Bachelor's degree in accounting/finance/IT or related quantitative field preferred; minimum three years in the accounting function of a service sector, including one year in law firm billing.
• Elite Legal Billing System expertise a significant plus; ARCS and e-billing experience preferred.
• Advanced Excel spreadsheet experience required.
• Strong numerical and analytical skills with attention to detail.
• Ability to prepare and analyze billing data and reports.

Responsibilities

• Prepares and reviews invoices in customized formats as required by client/Billing Attorney.
• Based on client and Billing Attorney requirements, performs override calculations and changes.
• Assists with identification and reconciliation of payments received.
• Pro-actively monitors aging of client's unbilled fees and A/R for assigned Billing Attorneys.
• Works with Billing Attorneys to address aged unbilled fees and costs.
• Coordinates billing and collection efforts with Billing Attorneys on behalf of the Accounting department.
• Supports preparation of and reporting against client budgets.
• Uses Elite to maintain and prepare information for others.
• Prepares various reports through billing system and makes modifications as requested.
• Gathers monthly, quarterly and annual billing and rate information, prepares reports and statistical data when necessary.
• Masters client billing guidelines and examines work for accuracy and conformity to client guidelines and firm policies.

Skills

Advanced Excel

Attention to detail

Analytical thinking

Communication skills

Education

Bachelor's degree in accounting/finance, IT or related quantitative field

Tools

Elite Legal Billing System

ARCS

e-billing platforms

Job description

Prepares and reviews invoices in customized formats as required by client/Billing Attorney.

Based on client and Billing Attorney requirements, performs override calculations and changes.

Assists with identification and reconciliation of payments received.

Pro-actively monitors aging of client's unbilled fees and costs and A/R for assigned Billing Attorneys.

Works with Billing Attorneys to address aged unbilled fees and costs.

Coordinates billing and collection efforts with Billing Attorneys on behalf of the Accounting department.

Supports preparation of and reporting against client budgets.

Uses various department software programs (Elite) to maintain and/or prepare information for others.

Prepares various reports through billing system and is able to make modifications as requested.

Confers with clients regarding billing deadlines, billing /rate inquiries and concerns with billing statements.

Gathers monthly, quarterly and annual billing and rate information, prepares reports and statistical data when necessary.

Prepares and ensures billing/payment information is accurate for all write-offs.

Masters client billing guidelines and examines work for accuracy and conformity to client guidelines and firm policies and procedures.

As requested, may provide basic financial data and analysis; may prepare complex charts, graphs or reports.

Is assigned special projects and ad hoc projects and requests from Billing Attorneys and/or supervisor.

Bachelor's degree (B. A.) or equivalent from four-year college or university in accounting, finance, information technology or other quantitative field of study preferred; and minimum three years work experience within the accounting function of a service sector organization, including one year of law firm billing experience (2 or more years of experience preferred). Elite Legal Billing System expertise a significant plus; ARCS and e-billing experience preferred; or equivalent combination of education and experience. Must have advanced Excel spreadsheet experience.