Billing & Collections Coordinator

shook-careers; Kansas City (MO); On-site; USD 55,000 - 75,000; Full time

Job summary

shook-careers is seeking a Billing Specialist to prepare and review invoices, perform override calculations, and assist with payments and aging analyses. You will work with Billing Attorneys and the Accounting department to ensure accurate client billing in line with guidelines.

The role requires a Bachelor's degree in a quantitative field, 3+ years in accounting with law firm billing experience preferred, and strong Excel skills. Familiarity with Elite Legal Billing System is a plus.

Qualifications

• Bachelor's degree in accounting, finance, information technology or other quantitative field.
• Minimum three years of work experience in the accounting function of a service sector organization, including one year in law firm billing.
• Elite Legal Billing System expertise a significant plus; ARCS and e-billing experience preferred; or equivalent education/experience; advanced Excel required.

Responsibilities

• Prepares and reviews invoices in customized formats as required by client/Billing Attorney.
• Performs override calculations and changes based on client and Billing Attorney requirements.
• Assists with identification and reconciliation of payments received.
• Proactively monitors aging of unbilled fees and A/R for assigned Billing Attorneys.
• Works with Billing Attorneys to address aged unbilled fees and costs.
• Coordinates billing and collection efforts with Billing Attorneys on behalf of the Accounting department.
• Supports preparation of and reporting against client budgets.
• Uses Elite software to maintain and prepare information for others.
• Prepares reports and makes modifications as requested.
• Gathers billing and rate information and prepares reports as needed.

Skills

Advanced Excel

Education

Bachelor's degree in accounting, finance or related field

Tools

Elite Legal Billing System

ARCS

e-billing

Job description

Job responsibilities

• Prepares and reviews invoices in customized formats as required by client/Billing Attorney.
• Based on client and Billing Attorney requirements, performs override calculations and changes.
• Assists with identification and reconciliation of payments received.
• Pro-actively monitors aging of client's unbilled fees and costs and A/R for assigned Billing Attorneys.
• Works with Billing Attorneys to address aged unbilled fees and costs.
• Coordinates billing and collection efforts with Billing Attorneys on behalf of the Accounting department.
• Supports preparation of and reporting against client budgets.
• Uses various department software programs (Elite) to maintain and/or prepare information for others.
• Prepares various reports through billing system and is able to make modifications as requested.
• Confers with clients regarding billing deadlines, billing /rate inquiries and concerns with billing statements.
• Gathers monthly, quarterly and annual billing and rate information, prepares reports and statistical data when necessary.
• Prepares and ensures billing/payment information is accurate for all write-offs.
• Masters client billing guidelines and examines work for accuracy and conformity to client guidelines and firm policies and procedures.
• As requested, may provide basic financial data and analysis; may prepare complex charts, graphs or reports.
• Is assigned special projects and ad hoc projects and requests from Billing Attorneys and/or supervisor.

Qualifications

Bachelor's degree (B. A.) or equivalent from four-year college or university in accounting, finance, information technology or other quantitative field of study preferred; and minimum three years work experience within the accounting function of a service sector organization, including one year of law firm billing experience (2 or more years of experience preferred). Elite Legal Billing System expertise a significant plus; ARCS and e-billing experience preferred; or equivalent combination of education and experience. Must have advanced Excel spreadsheet experience.