Billing Coordinator

Miller Staffing Agency; New Jersey; On-site; GBP 30,000 - 42,000; Full time

Job summary

Miller Staffing Agency seeks a Billing Specialist to manage client invoices, ensuring policy adherence and accurate billing records. The role requires expertise in E-billing, complex billing flows, and high-volume processing with strong attention to detail.

You will coordinate with attorneys and staff to resolve discrepancies, answer inquiries, and assist in regular billing reporting. The position emphasizes precision, efficiency, and proactive communication in a fast-paced setting.

Qualifications

• 3 or more years hands-on billing experience in a law firm.
• Elite 3E, Aderant (or equivalent accounting software) experience.
• Demonstrated proficiency with MS Office.
• Ability to multi-task and prioritize.
• Ability to organize work flow and use time efficiently.
• Strong attention to detail.
• Ability to perform in a fast-paced, changing environment.
• Proactive with minimal direction and initiative.

Responsibilities

• Prepare and edit client invoices in accordance with firm policies and client guidelines.
• Proficient in E-billing procedures.
• Review and verify accuracy of billing data, ensuring all billable time and expenses are accounted for.
• Coordinate with attorneys, paralegals, and staff to resolve billing discrepancies.
• Respond to client inquiries regarding billing and payment status.
• Process write-offs following Firm policy.
• Execute complex bills with discounts, split-party billing, and electronic bills.
• Handle a high volume of bills per month.
• Interact with attorneys, assistants, and clients effectively.
• Review and verify accuracy of billing and supporting documentation as required.
• Create new billing formats as needed.
• Assist with monthly and quarterly billing reports for management review.

Skills

Billing experience

MS Office

Billing software

Multi-tasking

Time management

Detail orientation

Prioritization

Fast-paced adaptability

Client communication

Tools

Elite 3E

Aderant

MS Office

Job description

• Prepare and edit client invoices in accordance with firm policies and client guidelines.
• Proficient in E-billing procedures.
• Review and verify accuracy of billing data, ensuring all billable time and expenses are accounted for.
• Coordinate with attorneys, paralegals, and other staff to resolve billing discrepancies and issues.
• Respond to client inquiries regarding billing and payment status.
• Process write-offs following Firm policy.
• Ability to execute complex bills in a timely manner (i.e., multiple discounts by matter, split-party billing, preparation of electronic bills).
• Ability to handle a high volume of bills per month.
• Ability to effectively interact and communicate with attorneys, assistants, and clients.
• Review and verify accuracy of billing and supporting documentation as required.
• Create new billing formats as needed.
• Assist with the preparation of monthly and quarterly billing reports for management review.

Required Skills

• 3 or more years hands-on billing experience in a law firm.
• Elite 3E, Aderant (or equivalent accounting software) experience.
• Demonstrated proficiency with MS Office.
• Ability to multi-task and prioritize.
• Ability to organize work flow and use time efficiently.
• Ability to show strong attention to detail.
• Ability to perform at high levels in a fast paced ever-changing work environment and successfully adapt to changing priorities and work demands.
• Ability to anticipate work needs and follow through with minimum direction, follow up on own initiative.
• Flexibility to adapt to all situations and work varied hours; possibly work weekends or evenings.