Accounts Receivable Specialist

AppleOne Employment Services; Santa Ana (CA); On-site; USD 41,000 - 52,000; Full time

Benefits offered by this job

Major medical

Dental

Vision

401k

Job summary

AppleOne Employment Services in Santa Ana, CA is seeking a Senior Accounts Receivable Accountant to own the full AR cycle, including invoicing, cash application, collections, aging, reconciliations, and resolution of outstanding customer balances.

The ideal candidate has 5+ years of AR experience, ERP experience, and manufacturing exposure, plus strong problem-solving, attention to detail, and the ability to communicate with customers regarding past-due invoices.

Qualifications

• 5+ years of progressive Accounts Receivable or accounting experience.
• Strong hands-on collections experience is required.
• Experience managing full-cycle Accounts Receivable.
• Customer invoicing and account reconciliation experience.
• Comfortable communicating directly with customers regarding past-due balances and payment issues.

Responsibilities

• Manage the full-cycle Accounts Receivable process from invoicing through collection.
• Prepare and distribute customer invoices accurately and timely.
• Review pricing, purchase orders, sales orders, shipping documentation, and payment terms for billing accuracy.
• Manage the AR aging and proactively follow up on past-due accounts.
• Conduct collections by phone and email and maintain professional relationships with customer AP departments.
• Monitor promised payments and consistently follow up on outstanding balances.
• Process and apply customer payments and cash receipts accurately.
• Reconcile customer accounts and maintain accurate AR records.
• Research and resolve short pays, unapplied cash, credit memos, disputed invoices, pricing discrepancies, and payment issues.
• Investigate the root cause of billing and collection problems and work with internal departments to resolve them.
• Partner with Sales, Operations, Shipping, and Customer Service to address billing issues and prevent delays in payment.
• Prepare AR aging reports, account reconciliations, and other management reports.
• Assist with month-end close activities related to Accounts Receivable.
• Provide management with updates on collections, aging, customer issues, and expected cash receipts.
• Identify opportunities to improve billing, collections, processes, controls, and cash flow.
• Take ownership of projects and follow issues through to completion.

Skills

AR experience

Collections

Analytical skills

Communication skills

Excel

Tools

ERP systems

Job description

Senior Accounts Receivable Accountant

-Location: Santa Ana, CA

-Pay: $30-38/hr DOE

*Must have 5+ years experience managing full AR cycle and ERP, manufacturing experience*

We are seeking an experienced Senior Accounts Receivable Accountant to take ownership of the company's full-cycle Accounts Receivable process, including invoicing, cash application, collections, aging, reconciliations, and resolution of outstanding customer balances.

This is a hands-on role for a proactive, self-motivated professional who is comfortable working independently and communicating directly with customers regarding past-due invoices. The ideal candidate is a strong problem solver who takes ownership, follows issues through to resolution, and understands the importance of accurate billing and timely cash collection.

Qualifications

• 5+ years of progressive Accounts Receivable or accounting experience.
• Strong hands-on collections experience is required.
• Experience managing full-cycle Accounts Receivable.
• Customer invoicing and account reconciliation experience.
• Comfortable communicating directly with customers regarding past-due balances and payment issues.
• Strong problem-solving and analytical skills.
• Ability to research discrepancies and determine the root cause of account issues.
• Strong understanding of AR, invoicing, cash application, reconciliations, and basic accounting principles.
• Excellent attention to detail and accuracy.
• Strong organizational and time-management skills.
• Proficiency with Microsoft Excel and accounting/ERP systems.
• Ability to work independently with minimal supervision.
• Strong written and verbal communication skills.

Key Responsibilities

• Manage the full-cycle Accounts Receivable process from invoicing through collection.
• Prepare and distribute customer invoices accurately and timely.
• Review pricing, purchase orders, sales orders, shipping documentation, and payment terms for billing accuracy.
• Manage the AR aging and proactively follow up on past-due accounts.
• Conduct collections by phone and email and maintain professional relationships with customer AP departments.
• Monitor promised payments and consistently follow up on outstanding balances.
• Process and apply customer payments and cash receipts accurately.
• Reconcile customer accounts and maintain accurate AR records.
• Research and resolve short pays, unapplied cash, credit memos, disputed invoices, pricing discrepancies, and payment issues.
• Investigate the root cause of billing and collection problems and work with internal departments to resolve them.
• Partner with Sales, Operations, Shipping, and Customer Service to address billing issues and prevent delays in payment.
• Prepare AR aging reports, account reconciliations, and other management reports.
• Assist with month-end close activities related to Accounts Receivable.
• Provide management with updates on collections, aging, customer issues, and expected cash receipts.
• Identify opportunities to improve billing, collections, processes, controls, and cash flow.
• Take ownership of projects and follow issues through to completion.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.